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• ZB. FLORIDAFFINITY. INC -PROFESSIONAL SERVICES RELATING TO ENVIRONMENTAL LAND ACQUISITION- ONE-YEAR CONTRACT EXTENSION The Board reviewed a Memorandum of June 23, 1999: TO: James E. Chandler County Administrator D NT HEAD CONCURRENCE: r ern M.Keating, AICP Community Developm�ent t Dir FROM: Roland M. DeBlois',lo�A1CP Chiet Environmental Planning DATE: June 23, 1999 RE: Request for Board Approval of a One-year Contract Extension with FlorldA®nity, Inc., for Professional Services Relating to Environmental Land Acquisition It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of July 20, 1999. The Board of County Commissioners, at its regular meeting on August 2, 1994, approved a 3 -year contract with FloridAffmity, Inc., for environmental land acquisition and management planning service. Section 4.01 of the contract provides that the County, if desired, may renew the contract for one year periods up to a maximum of three years. The County has since renewed the contract twice (on July 15, 1997 and July 21, 1998). The July 21, 1998 agreement extension, currently in effect, modified the original contract to "as needed" terms, by specifying no monthly base fee and maximum hours per month of 75 hours (monthly fee not to exceed 75 hours x $85 = $6,375). Staff is now requesting that the Board renew the contract with FlondAffmity, Inc., for an additional one year period, under the current agreement terms, to allow for continuing professional services assistance for the County Environmental Lands Program. Since the County originally contracted with FloridAffmity in August 1994, the County has succeeded in acquiring (or obtaining approved purchase contracts for) 17 environmental properties (—I,118 acres, not including the —5,361 acre Carson Platt estate property). Moreover, in each of those acquisitions, the County has secured cost -share fimds from other agencies, totaling more than $12 million in matching funds. There are currently 13 properties on the County Land Acquisition Advisory Committee's (L.AAC's) annual list of acquisition sites. A number of those sites are under negotiation, including some with approved cost - share fimding agreements with state agencies (e.g., Oyster Bar Salt Marsh ). Staffs position is that renewal of the contract is important if the County is to complete currently pending acquisitions. FlmidAffinity has done a competent job in its negotiations with property owners, and in eoordimtinv with cost shsarr m"icim. inditi addition to armciti tinn services f lnridAffinity aco and its acriates have substantially assisted the County in drafting conceptual management plans for acquired properties, and there will be a need for more management planning assistance in the coming year. With reference to pending acquisitions, staff thinks there is a possibility that those projects will be completed within one year. Therefore, any potential needs for firdw contract renewal (in 2000) will depend upon the Board's decision on whether to extend the environmental land acquisition program beyond the first series bond issuance and current pending acquisitions. If the County reaches a point within one year's time fiame whereby bond fimdmg expenditure is completed, the original contract as attended allows for the County to terminate the contract at that time. JULY 209 1999 • BOOK PAGE dkA