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11.D. SANDRIDGE GOLF CLUB TEE TIME RESERVATION SYSTEM - REPLACEMENT SOFTWARE - TECHNOLOGY PARTNERS, INC. The Board reviewed a Memorandum of July 27, 1999: DATE: July 27, 1999 TO: Honorable Members of Board of County Commissioners THRU: Mr. James E. Chandler, SUBJECT: TEE TIME RESERVIknQV TEM REPLACEMENT FROM: Bob Koma4!.'V)F DESCRIPTION AND ANALYSIS Sandridge Golf Club is currently using an integrated voice response (IVR) golf tee time reservation system. This tee time system allows users to make golf tee time reservations over the telephone using their touch tone phone. This type of reservation system has been utilized at the Sandridge Golf Club since 1991. The trade name of the current system is called Golfer Automated Tee Time System (GA -17S). GATTS, a Dos based computer system, is no longer in business allowing staff virtually no support when the system goes down. Furthermore, this system is not Y2K compliant. Therefore, the system is for the most part obsolete and needs to be replaced. Staff has been researching current systems that are available. The system in particular- that would satisfy the needs of Sandridge Golf Club is called "Tee Off'. The "Tee Off' system is a windows -based, user-friendly, tee time reservation system. Furthermore, the company features 24 hour support along with free future software updates. Staff has met with the representative of the Tee Off software ( Technology Partners Inc) and had them provide an on-site demonstration of the software. In addition, both staff and the Purchasing Office checked with current users of this software, land all provided high marks as to its performance and vendor support. The Purchasing Office talked with the City of Daytona Beach (current software user) as to their selection process for the Tee Off software. Their Municipal Golf Course Advisory Board invited three software firms to make presentations and the unanimous recommendation was for the Tee -Off software. (See Exhibit A) The purchase price of the network version for this software is $13,680.00 which includes one year full maintenance and support. The hardware requirements for this network will be purchased and set up through the County's Computer Services Division. The estimated budget for the network hardware requirements is approximately $3,000. Subsequent annual maintenance costs will be paid for through the golf course operation budget. Technology Partners Inc. requires a 50% prepayment ($6,840.00) upon acceptance and execution of the attached purchase agreement. (Exhibit B) This requirement is contingent upon the review and approval as to form of said purchase agreement by the County Attorney. Upon notification by Technology Partners Inc that the system is installed and ready for use, the County is required to pay to balance due of $6,840.00. AUGUST 17, 1999