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I <br />• <br />Bid Opening Date: <br />August 26, 1999 at 2:00 P.M. <br />Advertising Dates: <br />August 11 & 18, 1999 <br />Specifications Mailed to: <br />Eighteen (18) Vendors <br />Replies: <br />One (1) Vendor <br />"No Bids" <br />Two (2) Vendors <br />BID TABULATION: <br />TOTAL BID PRICE <br />Seaside Ornamental <br />$13,500.00 <br />Vero Beach, Florida <br />SOURCE OF FUNDS <br />Fire Services/ Maintenance Buildings <br />(114-120-522-034-61) <br />ESTIMATED BUDGET <br />$16,000.00 <br />RECOMMENDATION <br />Staff recommends that the bid be awarded to the sole bidder, Seaside Ornamental of Vero Beach, Florida In <br />addition, staff recommends the direct purchase of the materials needed for this project from Modern Welding <br />Company in the amount of $2,943.69. Seaside Ornamental of Vero Beach met with the department to review the <br />specifications as set forth in the Invitation to Bid and have submitted their Certificate of Insurance for approval <br />by the Risk Manager prior to the issuance of a purchase order. <br />Date: September 20, 1999 <br />To: Kimberly Massung, Board Executive <br />From: Thomas NA'. Frame, General Services Director 41;La 0. (36 w � <br />Subject: Consent Agenda Item M. - Bid Award #IRC #9074 — Removal and <br />Replacement of the Training Tower Stairs at Station No. 3. <br />The recommendation to the consent agenda item referenced above should be modified due to the <br />direct purchase which would reduce the lump sum payment to the bidder. <br />The County is proposing to buy the materials This was requested by the prospective contractor <br />because of his small size and the cost of obtaining the materials The direct purchase will save <br />the Countv seven percent on sales tax (Orange County sales tax) The recommendation should <br />reflect that the actual amount to be awarded to Seaside Ornamental Iron Works, after the direct <br />purchase ($2943 69) and the sales tax savings ($206 06), be a lump sum payment not to exceed <br />$10,350.25 <br />The recommendation should be revised to read. <br />Staff recommends that the bid be awarded to the sole bidder, Seaside Ornamental Iron Works <br />of Vero Beach, Florida for a lump sum amount not to exceed $10,350.25. In addition, staff <br />recommends the direct purchase of the materials needed for this project from Modern welding <br />Company in the amount of 52,943.69. <br />cc James E Chandler. County Administrator <br />SEPTEMBER 21, 1999 <br />32 <br />0 <br />