11/16/1999 - Laserfiche WebLink

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I BOOK ih P,�Gt 413 ANALYSIS AND RECOMMENDATION: • The subject bidding procedures resulted in five (5) bids, the overall low bidder was Dickerson of Florida Inc., Stuart, Florida Stewart Mining Industries, Ft. Pierce, Florida through its attorney Michael Morell, has raised a question that the Dickerson mine is not operating as a "Florida Department of Transportation Certified Mme under fully approved status," as required by the bid documents. Dickerson of Florida Inc. is operating under "Conditional Approval" by the Florida FDOT. (See attached letter from FDOT State Material Engineer.) Staff, after consultation with the County Attorney's office is of the opinion that while Dickerson of Florida Inc. is not "fully approved" that the conditional approval should be sufficient to insure proper material predicated upon the procedures and conditions identified in the FDOT "Conditional Approval" letter dated July 9, 1999. In view of the foregoing and pursuant to Chapter 105 of the Indian River County Code and Article Three of the Purchasing Manual of Indian River County, it is recommended that the Board determine that the Dickerson of Florida bid be found in substantial compliance with the bid requirements and be awarded the bid as the overall low bidder for delivery of limerock to Zones A, B and C. Further, that there be a multiple award for the pick up in County trucks based on actual mileage to the job site to Dickerson of Florida, Inc., Stewart Mining Industries and Blackhawk Quarry Company of Florida. • Establish an Open End Contract for a twelve month period from the date of award with a not to exceed amount of $150,000.00. • Authorize the Purchasing Manager to renew this contract for two (2) additional one (1) year periods subject to satisfactory performance, zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of the County. General Services Director Tom Frame advised that a protest has been filed on behalf of Stewart Industries but staff's recommendation is to award the bid to Dickerson of Florida. Chairman Macht questioned the nature of the protest, and Director Frame stated that one of the bid specs called for a "fully certified mine'. Dickerson is only conditionally certified and will be tested constantly for the next 6 months. County Attorney Vitunac advised that the Board has adopted an ordinance allowing them to do whatever they think is in the best interests of the County. They have the power to reject any and all bids unless there is some gross unfairness. In this case, if staff feels it is fair, the County Attorneys' Office is comfortable with that Commissioner Adams stated that she would like to hear the nature of the protest NOVEMBER 16, 1999 -132- •