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BOOK .. PAGE 4j TO: Honorable Board of County Commissioners THROUGH: Douglas M. Wright, Director Department of Emergency Services FROM: Nathan McCollum, Emergency Management Coordinator Department ofEmergency Services DATE: May 9, 2000 SUBJECT: Approval of the Emergency Management Preparedness And Assistance Trust Fund Competitive Grant Agreement (Agreement Number OOCP-07-10-40-01-112) and Approval of an Agreement With Continental Shelf Associates, Inc., for the Development Of A County Wide Wildfire Mitigation Plan. On November 16,1999, the Board of County Commissioners authorized the Director of Emergency Services to endorse and submit an Emergency Management Preparedness and Assistance (EMPA) Competitive Grant application to obtain grant funding for the development of a comprehensive wildfire mitigation plan for Indian River County. It is a pleasure to report to the Board that on April 20, 2000, the County was notified by Edgar W. Gonesh, Emergency ManagementPreparedness and AssistanceGrants Program Manager, that the grant application was approved by the Department of Community Affairs. The agreement provides an award of $99, 500 to be used over a one year period to develop a wildfire mitigation plan. The agreement requires a match by the county not to exceed $21,000.00. However, this is an in-kind match utilizing existing staff salaries and benefits as the source of the required funding match The terms of this agreement mirror the State and Local Agreement and the Emergency Preparedness and Assistance Agreement which were previously approved by the Board. Because this is an additional part of the County's overall Local Mitigation Strategy effort, staff is requesting authorization to contract with Continental Shelf Associates, Inc., to prepare the Wildfire Mitigation Plan since this firm is currently under contract with the County for mitigation and planning assistance in support of the LMS Working Group and this consultant prepared the competitive grant application for submission to the State. This consulting contract does not meet the threshold winch would require selection of a consultant by CCNA. Development of the wildfire mitigation plan, in part, will require tasks such as delineation of the wildland urban interface areas, a detailed vulnerability assessment of key hazards, vegetative fuel Hazards, and fire occurrence history organized and integrated into a Geographical Information System. RECOMMENDATION: Staff recommends that the Board of County Commissioners take the following actions in regard to the information submitted above. Approve the attached Emergency Management Preparedness and Assistance Trust Fund Competitive Grant Agreement in the amount of $99,500 and assign Emergency Services Director Douglas M. Wright as the contract manager for this grant agreement. 2. Approve the attached contract between Indian River County and Continental Shelf Associates, Inc., as the consultant to assist the Local Mitigation Strategy Working Group in the development of the Indian River County Wildfire Mitigation Plan. May 16, 2000 42