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r 0 Date: Julv 24, 2000 If To: Honorable Board of County Commissioners Through: James E. Chandler County Administrator Through: Thomas W. Frame, Director./4'aau% — Department of General Services Through: Doug Wright, Director I� Department of Emergency Services From: Terry L. Smith, Telecommunications Manager ` Department of General Services ' Subject: Replacement Telephone System for Fire Station 1 BACKGROUND: The Department of Emergency Services' Main Fire Station at 1500 Old Dixie Highway currently uses a Lucent Technologies Merlin 820D Key Telephone System. This system has been in place since the Fire Station was built in 1983. The system is operating near maximum capacity and cannot be expanded We recently received notification that Lucent Technologies would no longer be offering support for this system unless covered by a maintenance contract. Although this system is currently covered by a maintenance contract, the longevity of such coverage should be questioned based on the announced discontinuation of non -contract coverage. Money was budgeted in the current fiscal year for a replacement telephone system. After evaluating the communications needs at the Main Fire Station, it was determined that a system with an auto attendant, voice mail, and expansion capacity for the future was needed A system (NEC) can be purchased from BellSouth based on a contract between BellSouth and the South Florida Water Management District as a result 'of a competitive bidding process. This system will meet the needs of the Main Fire Station and provide plenty of expansion for future enhancements. This system can be integrated in the future with the other NEC communications systems that have recently been purchased for other governmental locations (Administration Building, Sheriffs Office, and Health Department) in Indian River County. The result of this integration will be added redundancy for network access and a county -wide numbering and calling plan. By purcliasing the NEC product, spare equipment stocking can be minimized and system administration can be simplified RECOMMENDATION: Staff recommendation that the Board authorize the purchase of the NEC NEAX 20001 VS System equipped with the NEAXMAIL AD -8 voice mail system and associated equipment piggy -backing off the competitive contract between the South Florida Water Management District and BellSouth as follows: NEC NEAX 20001 VS E/W NEAXMAIL AD -8 from BellSouth $13,000 Single -line telephone sets from local supplier $ 500 Transceivers for data network 1,500 Total: $15,000 August 1, 2000 kill BX 1 14 PG 370 C,