Laserfiche WebLink
Assistant Administrator Baird explained the purpose of the purchasing card program <br />is to cut down the paperwork involved when employees must purchase items. All the rules <br />and policies are set out in the 12 -page Purchasing Card Policy presented as part of the <br />backup of the meeting. This program will also expedite emergency purchases. <br />Chairman Adams thought it to be a great program which would save a lot time and <br />money. <br />In response to Chairman Adams' further questions, Assistant Administrator Baird <br />advised Building & Grounds, Road and Bridge, Purchasing, and Computer Services will be <br />the main departments involved in the initial program. These departments constantly have to <br />purchase small, miscellaneous items and the cards will expedite the acquisition of those <br />small items. There will be one or two cards in other departments. He estimated 60-70 cards <br />will be issued initially. Open Purchase Orders will no longer exist. Receipts will be handed <br />in on a daily basis and the County will also have an on-line service and be able to check what <br />was charged on the previous day. <br />ON MOTION by Commissioner Macht, SECONDED BY <br />Commissioner Tippin, the Board unanimously (4-0, Vice <br />Chairman Ginn absent) approved the Purchasing Card Policy <br />and the form of Purchasing Card Acceptance and Cardholder <br />Agreement submitted, as recommended in the Memorandum. <br />11.E.2. AUDITING SERVICES CONTRACT AWARDED TO <br />HARRIS, COTHERMAN, &ASSOCIATES <br />The Board reviewed a Memorandum. of September 27, 2000: <br />October 3, 2000 <br />87 <br />t <br />