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set maximum spending limits, develop purchase and payment procedures, outline responsibilities of all participants in the program, and provide for disciplinary action if the cards are misused. Each Purchasing Card is issued to a named individual, and Indian River County is clearly shown on the card as the governmental buyer of goods and services. The cardholder's name is embossed on the card, and only the cardholder is authorized to use the cans. All transactions with the card are approved ordeclined (electronically at the point of sale) based on authorization criteria established by the County. Department Heads will have the ability to establish this criteria for each individual cardholder utilizing the following parameters: 1. Number of transactions allowed per day. 2. Number of transactions allowed per month. 3. Single purchase limit (not to exceed $500.00). 4. Monthly spending limit (not to exceed $2,500.00). 5. Approved merchant category codes. Prior to receiving a Purchasing Card, employees will undergo training and receive a copy of the Purchasing Card Policy. Then, the employee will sign a Purchasing Card Acceptance and Cardholder Agreement attesting that they have received a copy of the Policy, understand the guidelines, and agree to comply with them. After a Purchasing Card Policy is adopted by the Board, staff will proceed with implementation of the program. Initially, a pilot program will be put in place for selected departments. After a trial period of three (3) to six (6) months, the results of the program will be evaluated. The program will then be expanded to all departments within the County over the following year. Staff Recommendation Staff recommends approval of the attached Purchasing Card Policy and the Purchasing Card Acceptance and Cardholder Agreement. Attachments Purchasing Card Policy Purchasing Cana Acceptance and Cardholder Agreement October 3, 2000 - 86 9 0