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1 LF. GUARDIAN VOLUNTARY DENTAL INSURANCE <br />The Board reviewed a Memorandum of October 11, 2000: <br />TO: Board of County Commissioners <br />THRU: <br />James E. Chandler, County Administrator <br />FROM: <br />Joseph A. Baird, Assistant County Administrator; <br />DATE: <br />October 11, 2000 <br />SUBJECT: Guardian Voluntary Dental Insurance <br />Guardian has been Indian River County's voluntary dental plan provider for over a year. <br />Their contract ran concurrent with Indian River County's fiscal year (Oct. 1 to Sept. 30) <br />consistent with all other insurance products offered through the County. This enables Indian <br />River County to have an open enrollment period once a year for employees to add or change <br />their voluntary benefits. <br />In order for employees to be able to make a decision on the voluntary products during the <br />open period, they need to know the cost of the product for the ensuing year. Indian River <br />County requires that in all voluntary products, that notice of any change in rates for the <br />following year must be sent, and received by the County, 45 days prior to the end of the contract <br />period. <br />Guardian Dental has this provision in their contract. Indian River County did not receive <br />notification 45 days prior for either of the two plans offered to employees. Indian River County <br />held open enrollment on voluntary products from August 1, 2000 to August 31, 2000 and <br />showed no change in the cost of the voluntary dental plans. On September 23, 2000 we received <br />a notice of change in the cost of the two plans offered. This violated Guardian's contract with <br />Indian River County. <br />On October 3, 2000 staff met with Guardian representatives to discuss the matter. They <br />have offered the following rate increase shown below, to go in affect December 1, 2000 for the <br />remaining fiscal year which is through September 30. <br />OCTOBER 24, 2000 <br />-107- <br />