03/18/2015 (3) SpecialCall - Laserfiche WebLink

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matters was executed in compliance with the RFP, and provided the evaluation forms completed by the committee members prior to the Selection Review Committee meeting, showing points per criteria, to each respondent. On March 10, 2015, Republic was notified of the denial of their protest and their right to appeal before the Board, if a written notice of intent to appeal is made. TOTAL RANKINGS: Per the RFP, members of the Selection Review Committee independently evaluated and scored each proposal on the technical criteria. On February 27, 2015, the Selection Review Committee met with the Purchasing Manager and scores from each committee member were combined to calculate an average point value for each firm. This average technical score was then added to the financial scores calculated for each service option by the Purchasing Manager per the formula outlined in the RFP, and a ranking for each service option anticipated for consideration was identified. The final rankings of the selection review committee are provided as Attachment 2. Waste Management is the top ranked proposer for 46 out of the 54 service options scored, whereas Waste Pro is the top ranked proposer for the other 8 service options scored. Overall, Waste Management and Waste Pro are the two top ranked proposers for all service options scored for RFP#2015023. RFP SERVICE OPTIONS: Per SWDD Board approval in December 2014, the RFP was structured to modify the current system slightly in that both residential and commercial services areas would be exclusive to a specific franchise service area (North or South). In addition, at the request of the City of Fellsmere, they were added to the North Solid Waste Franchise Area with a provision that their inclusion is subject to approval by their City Council. The various service options under consideration have an overall goal of continuing to move Indian River County forward in an environmentally and economically sound manner while providing a high level service for our residents. The following discussion focuses on the key decisions to be made by the Board. For most service options, the overall cost of service is lower if a single vendor services both Service Areas. However, for comparison purposes, this discussion provides pricing for a single service area (service by the top-ranked vendor) and for two service areas (serviced by the first and second ranked vendors). For most service options, the unit cost of garbage/yard waste/bulk waste collection decreases, but the cost of recycling, whether with dual -stream bins or single -stream carts, increases. This increase reflects the fact that as the SWDD strives to increase recycling participation, the level of effort required by the collection service providers will also need to increase. For single stream options, the need to purchase new carts further increases this cost. While staff anticipates that single stream recycling will increase participation and helps move SWDD toward the goal of 75 in 5, this comes at an increased cost. The single stream (carted) option results in a cost/lost revenue impact of over $600,000/year compared to the status quo. This will require an increase of over 11% in the residential SWDD assessment. To evaluate the multiple residential service options outlined above, staff utilized the current rate structure as a baseline for comparison purposes. However, it should be noted that commercial service costs are likely underestimated since certain service fees are currently negotiated between the service provider and the customers and were, therefore, not included in this analysis. SWDD Agenda - Summary of Results for RFP, Input on Policy Decisions and Recommendations for Award Page 5 5