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MCCi, a Limited Liability Company and subsidiary of MUNICIPAL CODE CORPORATION, which is duly organized and existing under the laws of the
<br />State of Florida, hereinafter referred to as MCCi, hereby offers the Laserfiche Software & Services to INDIAN RIVER COUNTY, FL, a corporation duly
<br />organized and existing under state law, hereinafter referred to as the Client, according to the following terms and conditions.
<br />MCCI DOCUMENT SERVICES — INDEXING SERVICES. Once MCCi has received your documents, the following process will occur according to the
<br />terms laid out in MCCi's pricing proposal and may vary according to services selected.
<br />CONSULTATION. A Consultation will be scheduled via a telephone conference after receipt of signed contract. This consultation is designed to go
<br />over the following: the signed contract and terms, folder structure, current searching methods, document naming scheme, document preparation
<br />requirements, and document shipment and/or pick up.
<br />DOCUMENT PREPARATION. If you decide to send paper documents to MCCi, the process of document preparation begins with removing any
<br />materials that may prohibit the document from being fed through the scanner (i.e. Removal of documents from file folders, Removal of staples,
<br />paperclips, tape, clips, etc) and is described as Document Preparation. Upon completion of scanning, MCCi will organize the documents into their
<br />original order as received from the Client but not placed back into their file folders or reprepped unless specifically stated otherwise in the project
<br />scope.
<br />DOCUMENT ORGANIZATION & INDEXING. Based on the scope of the project and outcome of your consultation, MCCi will organize and index your
<br />documents. Each project will have its own required organization and indexing requirements. Our project management team will work with the
<br />Client to identify those requirements. Prior to project kickoff we will send the Client example template cards and file -tree structure for their
<br />approval. Or, if the Client already has existing Laserfiche template cards created for a specific document series, they can send us that template via
<br />Laserfiche Briefcase.
<br />DOCUMENT QUALITY CONTROL. MCCi performs a thorough quality control process after the job has been completed. Each scanned image is
<br />inspected for quality, legibility, and accuracy. Steps are taken to ensure each document has been captured, the quality of the scanned image is
<br />comparable to the original, and all manual indexing errors have been corrected. MCCi cannot be accountable for records not reflected in original
<br />inventory report as provided by Client. MCCi will correct only those discrepancies reported within 90 days after delivery of hard copy materials.
<br />DOCUMENT STORAGE. MCCi's facilities contain secure rooms for hardcopy "work in progress" document storage that are designed to prevent
<br />damage from natural disasters. MCCi will arrange for the return of hardcopy documents to the client after completion of scanning. If documents
<br />reside at MCCi facilities for a period longer than 90 days after a request for delivery has been made, storage charges will apply. MCCi is not
<br />responsible for maintaining permanent archive and accepts no responsibility to loss of electronic data.
<br />FUTURE UPDATES. The Client can provide MCCi additional documents after completion of initial project. The updates can be on a schedule, or as
<br />desired by the Client. The Client shall forward to MCCi copies of the final documents via e-mail, certified mail carrier, or through the MCCi pick up
<br />and delivery service (offered in select states only). At each update, the Client may elect to purchase an updated version of their records on
<br />electronic media. All copies will be disposed of within 60 days upon completion of work. Original documents will be returned to the Client.
<br />ENTERPRISE WIDE SCANNING SERVICES. In accordance with the terms and conditions as laid out here within, MCCi can provide any department in
<br />the organization with scanning services for documents other than those described in Section I of the pricing proposal. All costs are volume based
<br />and can be provided upon request. MCCi will consult with each department interested in beginning their own project to determine individual
<br />scanning and indexing needs.
<br />MICROFILM & FICHE CONVERSION SERVICES. MCCi offers electronic conversion services for microfilm, microfiche, and aperture cards. The Client
<br />will provide MCCi with data to be converted to electronic format. MCCi will extract the images contained on the film/fiche and migrate them to
<br />Laserfiche or to another industry standard format as requested by the Client. The images will be captured based upon the reduction ratio and
<br />threshold between the beginning and ending of new images on the original film. MCCi is not responsible for the accuracy of existing image quality,
<br />such as black borders, skewed images, blurry images, non -legible images, or other errors that are not controllable by MCCi. Unless otherwise
<br />specified in the project scope, MCCi will index by the roll/card number or unique identifier.
<br />LASERFICHE SEARCH ENGINE CD/DVD AND MINIMUM HARDWARE REQUIREMENTS. MCCi will integrate the documents with the LaserFiche
<br />Software to provide the Client with the most powerful index retrieval search engine available with the following features: intuitive browse window,
<br />index cards, and full text word search. MCCi will provide the Client with the appropriate media containing all documents scanned and integrated
<br />with Laserfiche. The Laserfiche version 8 software requires the use of Windows XP (Service Pack 2), Windows Server 2003 (Service Pack 1),
<br />Windows Vista (Service Pack 1), Windows Server 2008, Windows Server 2008 R2, or Windows 7 to access the CD/DVD.
<br />ONLINE DOCUMENT HOSTING. MCCi will post the documents to the web for a minimal annual fee. MCCi provides the Client with a direct link
<br />which can then be linked to the Client's website for public access if desired. Document storage cost is determined upon actual image count. All
<br />documents on the site are integrated with a search engine, and updates are incorporated as the database is amended.
<br />PROJECT TIMELINE. MCCi will complete and deliver the project within the predetermined project timeline as agreed upon with the Client. Should
<br />MCCi require additional time, the Client will be notified immediately.
<br />DOCUMENT TRANSPORTATION. The client is required to package all materials per MCCi's instruction prior to delivery of materials to MCCi
<br />facilities. If the client chooses to utilize MCCi's pick up and delivery service (offered in select states), pricing is based on picking up the entire
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