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• 11_C 3 .I F_ GROTTP, INC I)/R/A CI,FANNFT ITSA COMMERCIAL CLEANING SERVICES — RENFWAT, CONTRACT The Board reviewed Memoranda of September 25 and September 27, 2002: Date: September 25, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From. Thomas W. Frame, General Services Director c,g Le; 2)/ <••.a Subject: Approval of Contract with CleanNet USA Commercial Cleaning Services BACKGROUND: On July 17, 2002, the Board approved a three-year extension of a contract with CleanNet USA for cleaning services. CleanNet proposed to only increase the current contract by three percent (3 %) for the first year and then hold that price for the remaining two-year period. At that time, we did not have a proposed contract for the Board's review. Attached for your perusal is the proposed agreement along with the supporting price structure that reflects a first year increase of three percent and then a constant price for the following two years. The unit cost reflected on the price structure exhibit is the monthly charge. The 3% shown is the monthly increase. The extension shown reflects a 12 -month cost. The contract as presented has not been executed by ClearuNet USA as of this date. Staff is seeking the approval of the Board to authorize the Chairman to execute the contract upon the prior execution by CleanNet USA. Please note that this proposed price structure includes picking up the additional areas added by the expansion of the Main Library, the expansion of the Dental Clinic at the Health Department and the additional area created with the new Supervisor of Elections Modular Office. Due to the opening of the additional areas in the Main Library and Dental Clinic, we had requested CleamNet to go ahead and clean those additional areas. In order to properly pay the invoiced amounts (Main Library $2 053.74 for 3 months) (Dental Clinic $124.68 partial month) staff is requesting Board authorization for the invoiced amount to CleanNet for those services in the amount of $2,178.42. RE COMMENDATION: Staff recommends the approval of the contract with C1eanINet for a three-year penod commencing October 1, 2002 through September 30, 2005 subject to the contract being executed by CleanNet prior to the execution by the Chairman, and authorization to pay CleanNet the invoiced amount of $2,178.42 for the cleaning which was requested to be done upon the completion of the expanded areas of the Main Library and the Dental Clinic. OCTOBER 1, 2002 69