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DATE : September 14 , 2001 <br /> TO BOARD OF COUNTY COMMISSIONERS <br /> THRU : James E . Chandler, County Administrator <br /> Thomas Frame, General Services Director <br /> FROM : Fran Powell , Purchasing Manager <br /> SUBJECT : Bid Award : IRC #4020 Annual Bid for Janitorial Supplies <br /> Central Stores Inventory/Purchasing Division <br /> BACKGROUND <br /> Bid Opening Date : September 6, 2001 at 2 : 00 P . M. <br /> Advertising Dates : August 27 & September 3 , 2001 <br /> Broadcast on DemandStar to 315 Vendors notified <br /> Specifications Requested by : 61 Vendors <br /> Replies : 12 Vendors <br /> SEE ATTACHED BID TABULATION SHEETS FOR VENDORS LISTED BELOW <br /> *Janitorial Depot of America, * Bestway Industrial Supply * Southern Janitor Supply <br /> Inc . Melbourne, FI Orlando, Fl Melbourne, FI <br /> * Grainger Industrial Supply Pride Enterprises Zagers Sanitary Supply <br /> Miami , FI Tallahassee, Fl Tam a, Fl <br /> All American Poly Meade Products Finger Lakes Chemicals <br /> Piscatawa , NJ Altamonte Springs, Fl Rochester, NY <br /> Jerry ' s Vacuum & Janitorial Resource One Inc Interboro Packaging Corp <br /> Leesburg Fl Ocala, FI Montgomery , NY <br /> Note : * Denotes vendors that bid on all items . <br /> RECOMMENDATION <br /> • The structure of award for this bid was set up on an " All or None" basis . Four (4 ) vendors <br /> met these requirements . Staff recommends that the bid be awarded to Janitorial Depot of <br /> Anterica Inc_ as the overall lowest most responsive and responsible bidder meeting <br /> specifications as set for in the Invitation to Bid . <br /> • Establish an Open End Contract for the period October 1 , 2001 through September 30 , 2002 <br /> with the recommended award vendor . Last years expenditures totaled $43 , 682 . 00 and we <br /> anticipate $ 50 , 000 expenditures for the upcoming fiscal year. The new year bid prices reflect <br /> a I % savings against the current year prices . <br /> • Authorize the Purchasing Manager to renew this contract for two (2 ) additional one ( 1 ) year <br /> periods subject to satisfactory performance, zero cost increase, vendor acceptance and the <br /> determination that renewal of this annual contract is in the best interest of the County. <br /> October 2 , 2001 <br /> 32 <br />