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eck Date: November 6, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From Thomas W. Frame, General Services Director- (et'&d-'- Subject: New Lease for the Gifford Youth Activities Center to be Leased to the Gifford Youth Activity Center, Inc. BACKGROUND: On April 9, 2002, the Board entertained a request by the be assigned the lease held by the Progressive Civic Leagu the Gifford Activity Center, Inc., or to enter into a new Activity Center, Inc , requested to have the length of the that would be forty (40) to fifty (50) years. In response to that request, the Board directed staff to prepare a new lease. Attached is a copy of a proposed new lease The following is the substance of that lease: • The lease provides to lease the facility to the Gifford Youth Activity Center, Inc. • The lease leaves the length of the lease open, so that Board direction can be given to staff. • The lease would propose to provide funding at the same rate as previously provided to the Progressive Civic League of Gifford Florida, Inc., with two differences The first is the clarification on the retention of 5 percent of payment made to the Gifford Youth Activity Center, Inc., rather than the operating budget itself. The second difference is that this lease identifies the CPI Index as being the Index for the South. • The lease now includes sections that are typically viewed as generally common in lease agreements with non-profit corporations Gifford Youth Activity Center, Inc. to e of Gifford, Florida, Inc., or to allow lease. At that time the Gifford Youth lease increase from 20 years to a term Also attached is a proposed resolution acknowledging the approval of the Board and authorizing the execution of the lease by the Chairman. RECOMMENDATION: Staff recommends that the Board determine the modify the lease and the resolution accordingly: modified. length of the term of the lease; direct staff to and approve the lease and the resolution as so General Services Director Tom Frame asked for direction from the Board on the teini of the proposed assignment of lease Carter Hopkins, 1580 Gracewood Lane, stated that the Youth Activities Center is in a campaign to raise $6,000,000 and this lease will be a vote of confidence from the County. Some people have strong objections to giving large sums of money to short-term projects and they are asking for a 40 or 50 -year lease. Commissioner Adams emphasized that this project has been extremely good for the County but expressed her concerns about the project not being entirely open to the public. The membership aspect was her main concern and she asked for an opportunity to discuss the matter further. NOVEMBER 12, 2002 120 fit .41 z:,