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Patti Nugent, the Volunteer Action Center Director, was unable to work for several weeks because of a serious illness. At the same time the budget person in the Volunteer Action Center office resigned. As you can understand, these circumstances caused a problem in filing a Final Request for Reimbursement in a timely manner. The attached letter explains other changes within the organization. As staff for the Children's Services Advisory Committee I monitored Volunteer Action Center and Boys & Girls Club during the summer; and can testify that the program did function throughout the summer under the supervision of the Boys & Girls Club. Alternatives and Analysis A letter, dated July 5, 2002, was received by the Board of County Commissioners, which stated that the Volunteer Action Center had closed its doors on June 30, 2002. Indian River County has paid $29,282.07 for fiscal year 2001/2002 for claims submitted through June 30, 2002. The alternatives presented are as follows: Alternative No. 1 — Approve payment to the Volunteer Action Center in the amount of $20 717.93, which is the balance remaining rrom the fiscal year 2001/2002 funds granted to the agency. Alternative No. 2 — Approve payment to the Volunteer Action Center in the amount of $37,500, which represents nine months funding to the agency for the period October 2001 through June 2002. Since $29 282.07 has already been reimbursed, the actual payment would be $8,217 93 Alternative No. 3 — Deny payment to the Volunteer Action Center for the additional funds requested on October 14, 2002, in the amount of $20,717.93. Recommendation I recommend that you consider Alternative No. 1, a payment not to exceed the balance of funds remaining in the Volunteer Action Center 2001-2002 account, and to authorize the necessary Budget Amendment to carry the remaining funds forward to fiscal year 2002/2003. Attachments: Letter and Quarterly report from Volunteer Action Center A copy of the Request for Payment is available for review in the Commission Office and the Office of Management and Budget. Human Services Director Joyce Johnston -Carlson explained for the new Commissioners the role of the Children's Services Advisory Committee and how the funding process works during the fiscal year's budget. She explained that Volunteer Action Center/Youth Volunteer Corps appeared in April last year to request funding for their grant November 19, 2002 60 r