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In order to get a firm to agree to accept maintenance responsibility, the system should be new or operating <br /> properh at the time the company begins maintenance. If not operating properly, the company normaliv would <br /> require repairs, and the oxvner would be responsible for the expenses in correcting the problem . Trane has <br /> estimated the repair costs to be approximately $6,600 for the repairs . They have quoted a price of $ 11 , 875 for <br /> the annual maintenance of the two chillers. As a concession to the County, Trane has agreed to include the <br /> repair work (56,600) in the quoted price of S11 ,875 . To compare that quote with a competitive bid, the recent <br /> bid awarded to York for the Administration Building chiller was for 58,748 for only a single chiller. It should <br /> be noted that the Administrative Building chiller is a much older unit, but is still representative. <br /> I <br /> SOURCE OF FUNDS : Account Number 001 -220-519=034. 62 . <br /> RECOMMENDATION : <br /> In light of the estimated repairs ($6,600) that have to be made to the two chillers and that the quoted price of <br /> $ 11 ,875 includes those repairs; and in comparison of the cost associated with the single Administration <br /> Building chiller; and with the fact that the two units are Trane units, staff recommends that it would be in the <br /> best interests of the citizens of Indian River County to waive the normal bid procedures and to enter into a one <br /> year maintenance agreement with the manufacturer's representative, South Florida Trane Service Incorporated <br /> (now merged with American Standard Inc. ) for 511 ,875 that also includes the W6ft repairs to be obtained <br /> through a purchase order with South Florida Trane Service. fl (e bcc <br /> Chairman Adams congratulated General Services Director Thomas W . Frame on a <br /> very nice 10th year anniversary celebration at the North County Library the previous day . <br /> ON MOTION by Vice Chairman Ginn, SECONDED BY <br /> Commissioner Stanbridge, the Board unanimously waived the <br /> normal bid procedures and approved a one-year maintenance <br /> agreement with South Florida Trane Service , Inc . , in the amount <br /> of $ 11 , 875 which includes $ 6 , 600 for repairs , on the two <br /> chillers in the Indian River County Courthouse , as <br /> recommended in the memorandum . <br /> SERVICE AGREEMENT IS ON FILE <br /> IN THE OFFICE OF THE CLERK TO THE BOARD <br /> November 21 , 2000 <br /> 63 <br /> BK 1 16 PG 22 1 <br />