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11.C. STORM SHUTTERS FOR OLD FELLSMERE SCHOOL BUILDING - CLEARSHIELD OF INDIAN RIVER COUNTY The Board reviewed a Memorandum of December 6, 2040: DATE: December 6, 200p TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator FROM: Thomas W. Frame, General Services Director r �' �.. , SUBJECT: Storm Shutters for Oid Ftllsmert School Building BACKGROUND: With the County's assumption of the Fellsmere School Grant and the lease of the building through the interlocal agreement with the City of Fellsmere, the County needs to proceed with sealing the building from the natural elements. Besides the roof, one of the areas where the weather is penetrating the building is through windows where vandals have thrown rocks through the individual panes. The number of broken panes continues to grow and will likely continue until such time as action is taken to prevent such damage. Placing clear type storm shutters would stop the continued vandalism and increase the long-term safety of the building and its contents from potential storm related activities. Presently, there is only one vendor for the clear hurricane shutters. That vendor is ClcarShietd of Indian River County, Inc. This is the same vendor we utilized for the placement of the clear shutters on the County Administration Building. The gresidcnt of the company has offered the same price on the shutters for the old school building as was charged for the installation of the shutters here. That price with a 15%discount is 57.65 per square foot. For the number of windo�ti•s an the Fellsmere School House, the price would be $42,331 including IiR rental and additional ladders for the multiple floors. Should the County seek to obtain sealed bids for these shutters. it would take 4� to 60 more days at the earliest before a bid could be awarded and work commenced. By that time, much more damage could be dare to the windows. Because ClearShield is the only provider within this area, it is not anticipated chat there would be any other bidders nor a mare competitive Brice. The only outcome would be a time delay and more broken windows. Mr. Rav Ground, President of ClearShield of Indian River Cauntti•, has assured me that he can get in and get the work done before the end of the calendar year. RECOMMENDATION: Based on the preceding comments, staff recommends that the Board waive the normal bidding procedures and authorize ClearShield of Indian River County to proceed as a sale source provider far an amount not to exceed $42.331. December 12, 2UOU 1 �' BK � i � PG 4 � i