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NO ACTION REQUIRED OR TAKEN. 7.H. Financial .Software Consultant -Clerk of Circuit Court - +Government Finance +Officers Association Research Center The Board reviewed a Memorandum of December 5, 2000: TO: THE HONORABLE BOARD OF COUNTY COMMISSIONERS DATE: DECEMBER 5, 2004 SUBJECT: FINANCIAL SOFTWARE CONSULTANT �,- THROUGH: JOSEPH A. J. BAIRD, ASSISTANT COUNTY ADMII�TISTR'jATOR ''-�-' FROM: EDWIN M. FRY, JR, FINANCE DIRECTOR ��,E�j,,"'"n` �J - ` The Clerk's Finance Department is serving as the lead department for the acquisition of financial software to provide a fully integrated fmancial system. This system will provide for integration of the purchasing system, the budget system, the accounts payable system, the personnel system, and other systems. Currently, each system is independent, which requires each department to rnanualIy input similar information. The accounts payable system is over twenty years old. The budget system is over ten years old, The purchasing system runs on a PC based platform, which is incompatible with the platform used far budget and accounts payable. None of the Board's departments have computer access to the budget, purchasing, and accounts payable systems, but must rely upon paper reports that are provided once a month. Weare in the process of developing a Request For Proposal for an enterprise financial system. The Request Far Proposal will inform software providers of the County's requirements for budget, accounts payable, purchasing, personnel, payroll, accounts receivable, and other needs. The identification of an enterprise financial system that will meet the County' needs and the acquisition of that system will be a very important process. As part of the five year plan for the use of Local Option Sales Tax funds, $750,000 was designated for the acquisition of financial software. Since this is a unique process and a significant expense, I recommend that a consultant be hired to assist in the process of developing our RFP, identifying softwaze providers that can provide an enterprise financial system, evaluating the responses to the RFP, and negotiating a contract. The Government Finance Officers Association has a reseazch center that can provide the services we require. The Goveninent Finance Officers Association Research Center has been involved in research efforts regarding financial systems far many years. They have provided financial systems consulting services to numerous governments throughout the United States, including Volusia County, Hillsborough County Sheriff, and Palm Beach. I believe that they will provide an unbiased, professional approach to the task of acquiring an enterprise financial system. December 12, 2000 24