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ON MOTION by Commissioner Adams, SECONDED By <br />Commissioner Tippin, the Board unanimously adopted <br />Resolution No. 2001-012 setting year-end guidelines for <br />financial reporting and payment by County Officers. <br />RESOLUTION NO 2001- 012 <br />A RESOLUTION OF THE BOARD OF COUNTY <br />COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, <br />SETTING YEAR-END GUIDELINES FOR FINANCIAL <br />REPORTING AND PAYMENT BY COUNTY OFFICERS. <br />WHEREAS, Section 218.36(1), Florida Statutes (2000), requires each county <br />officer to submit an annual report of his or her fees, commissions, and remunerations, <br />to the board of county commissioners within 31 days of the close of his or her fiscal <br />year; and <br />WHEREAS, Section 218.36(2), Florida Statutes (2000), requires each county <br />officer to pay into the county general fund all money in excess of the sum to which he or <br />she is entitled under chapter 145 on or before the date for filing the annual report and <br />WHEREAS, Section 218.36(3), Florida Statutes (2000), requires the board of <br />county commissioners to notify the governor on the thirty-second day following the <br />close of the fiscal year of the failure of a county officer to comply with the provisions of <br />Section 218.36; and <br />WHEREAS, there are times when, on or before the close of the fiscal year, due <br />to disbursement schedules, a county officer is not in actual possession of grant money <br />which has been approved and to which he or she is entitled; and <br />WHEREAS, sound accounting principles recognize that accounts receivable in a <br />fiscal year may not be received until after the close of the fiscal year, <br />NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners <br />of Indian River County, Florida, as follows: <br />A county officer who, on or before the close of the fiscal year, due to disbursement <br />schedules, is not in actual possession of grant money which has been approved and <br />to which he or she is entitled, shall include such grant money in his or her report to <br />the Board of County Commissioners in the fiscal year in which such grant is <br />approved, showing documentation thereof and shall pay into the county general <br />fund any amount due pursuant to Section 218.36(2), Florida Statutes (2000), within <br />thirty (30) days following the close of the fiscal year. In the event such county officer <br />does not receive such funds within thirty (30) days following the close of the fiscal <br />February 13, 2001 <br />77 <br />Bpi IiPG089 <br />