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• • Date: February 15, 2002 To: The Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From. Thomas W. Frame, General Services Director tj Subject: Emergency Approval for Change Order at Main Library BACKGROUND: This request for an emergency approval is due to time. Because the Board of County Commissioners will not have a meeting on February 26, 2002, and due to the need to keep the progress on the Main Library Expansion moving forward preventing any unnecessary delays on part of the county, it is necessary to request that this item be added to the February 21, 2002 agenda. The Board may recall that an approval for a change order for the architectural fiiw of Dow - Howell -Gilmore -Associates, Inc was granted on January 15, 2002. That change order was for a redesign of the restrooms at the Main Library. It was initially hoped that we could preserve the existing restrooms without replacing them. That unfortunately has proved fruitless. The restrooms need to be removed and as such rebuilt The redesign and reconstruction will result in new facilities that will also be completely ADA compliant. The estimated cost on these restrooms is $36,987. These are the figures submitted by Bill Bryant & Associates with review of our architect. The architect will review the proposal and there may revisions. If any occur, they will reduce the price of the proposal. Staff is seeking the Board's approval of this proposal for reconstruction of the restrooms at a price not to exceed $36,987. If approved and when submitted on a more formal change order request, staff will submit the change for the Board's review and final approval. RECOMMENDATION: Agree to add this item to the agenda of the February 19, 2002 agenda; authorize the contractor to proceed with the reconstruction of the restrooms at a price not to exceed $36,987, and that the staff be directed to bring the formal change order back to the Board after review by the supervising architect along with any revised deductions . ON MOTION by Commissioner Adams, SECONDED by Commissioner Ginn, the Board unanimously authorized the contractor to proceed with the reconstruction of the restrooms at a price not to exceed $36,987 and directed staff to bring the formal change order back to the Board after review by the supervising architect along with any revised deductions, as recommended by staff. CHANGE ORDER WILL BE BROUGHT BACK TO THE BOARD FOR APPROVAL • FEBRUARY 19, 2002 PM -53-