2/20/2001 - Laserfiche WebLink

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BACKGROUND INFORMATION : As part of the water treatment process for the North County water plant, sodium hydroxide ( caustic soda ) is used and is stored in an outdoor tank . Due to its outside storage, it is subjected to the elements and thus , when exposed to temperatures that cause the sodium hydroxide to drop below 55 degrees Fahrenheit, the sodium hvdroxide will crystallize and becomes difficult to use. By providing a heater in the form of a wrap , the temperature can be maintained above 55 degrees . Because the Utility Services Department desires to maintain the temperature at or above 55 degrees , the Utility Services Department has requested the Purchasing Division to solicit bids for the installation of caustic sodium tank heating system . Through DemandStar. com, 99 firms were sent a direct invitation to bid by either e -mail or fax . Several of the firms were plan rooms where bids and requests get posted for various construction industry clients, even non-users of DemandStar. com . Unfortunately, staff received no competitive bids as a result of a formal advertised solicitation (IRC Bid # 3030 ) in both the Press Journal and DemandStar. com for the installation of a caustic tank heating and insulation system . ANALYSIS : Once it was determined that there were no bid responses, the Utility Services Department found a company in Brandon. Florida. No other company could be found that did this type work . Purchasing then contacted the company , Florida Heat Transfer and Processing Equipment Inc . , in Brandon , Florida. and was able to obtain a proposal for the purchase and installation of a caustic tank heating system that would meet the specifications requested by the Utilities Department. The total cost for purchase and installation of this heating system is S17 . 266 . 00 . The terms of Payment are 251'0 with the purchase order. 25 % on delivery of the electrical components and the remainder net 30 days after completion and acceptance . SOURCE OF FUNDS Utilities/ North County RO Plant Tank Heater ( 472 -000 - 169 -485 -00 ) ESTIMATED BUDGET $ 18 . 000 . 00 RECOtMMENDATION : Since staff has been unable to find any other vendor to install the heater. staff recommends the waiver of the normal bidding procedures , accept the quotation received from Florida Heat Transfer and Processing Equipment Inc. . and authorize the issuance of a purchase order with the payment terms as stated above . ON MOTION by Commissioner Adams , SECONDED by Commissioner Tippin , the Board , by a 4 - 0 vote ( Vice Chairman Stanbridge absent ) unanimously waived the normal bidding procedures , accepted the quotation received from Florida Heat Transfer and Processing Equipment , Inc . , and authorized the issuance of a purchase order with the payment terms as stated in the memorandum , all as recommended by staff. FEBRUARY 20 , 2001 n , I PG 2 10 - 25 -