3/6/2001 - Laserfiche WebLink

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DATE: SUBJECT: February 16, 2001 Purchase of a Racal Communications Logging Recorder for the Vero Beach Police Department E911Public Safety Answering Point (PSAP) on a Sole Source Basis The Vero Beach Police Department E-911 Public Safety Answering Point (PSAP) has a Dictaphone Model 9102 ten (10) channel logging recorder which is used to record all incoming and outgoing calls for the PSAP. This equipment was purchased in early 1992 with 911 Surcharge Funds. The recorder has required a considerable amount of maintenance during the last several years and needs to be replaced. The Dictaphone Recorder uses the outdated reel-to-reel technology and only allows ten (10) channels to be recorded. Given the critical requirements of a logging recorder in the PSAP, reliability and proven mission - critical operation is a necessity. The Vero Beach Police Department requested replacement of the older Dictaphone model with a Racal Wordnet Series 2 (24) channel Logging Recorder last year during the budget process and S30,000 was allocated to purchase this equipment The Indian River County Sheriff's Office PSAP also utilizes a Racal Wordnet Logging Recorder and has found is to be very reliable functional. and easy to use. Staff is requesting to sole source the purchase of the Racal Wordnet Series 2 for the Vero Bach Police Department E-911 PSAP so that continuity can be maintained between the Indian River County Sheriff's Department E-911 PSAP and the Vero Beach Police Department E-911 PSAP. The Racal WordNet Series 2 twenty-four (24) channel Logging Recorder with installation, networking software. re-record cassette deck and training is $29,906 00 and is being offered by Replay Systems, the authorized Racal reseller for the State of Florida. By maintaining continuity between the two (2) Indian River County PSAP's, maintenance could be handled by one (1) company. Supplies and operating materials would be interchangeable between the two (2) PSAP's and should the need arise, one (1) PSAP could record for the other. Training between the two (2) PSAP's would be the same and allow operators ease of use during critical situations such as disasters and emergency personnel relocations. RECOMMENDATIONS: Staff recommends the Board approve the Racal Wordnet Series 2 (24) channel logging recorder for the Vero Beach Police Department PSAP at a cost of $29,906. Funds in the amount of $30.000 were budgeted for this purchase in the 911 Surcharge Account for this budget year. ATTACHMENTS: Replay System Logging Recorder Quote March 6, 2001 - 112 3R 17 PC 371