4/23/2002 - Laserfiche WebLink

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Director Frame explained that removal of the macadam may relate to stormwater issues and agreed to leave the asphalt there unless it is more expensive lo leave it there. He also wanted to point out some cost increases related to wind load requirements related to placement of the unit, cost of construction, and the main distribution panel for the electric and telephone/fax/data line requirements to support the Supervisor of Elections. Those matters translate to a S26,618 increase in the one-time up -front cost from $30,626 to $57,244. The projected overall one-time cost increases from S163,596 to S190,214, and the annual lease increases from $59,928 to $67,200, plus the recommended inclusion of impact - resistant windows and doors, increasing the cost on an annual basis up to S70,740. As a comparison, another company, William Scottsman, had faxed a proposal based on 91,000 square feet with an up-front/one-time cost of S115,000; the annual lease amount was $49,500; therefore, he felt the GI- Capital unit would be the more cost-effective of the two. Director Frame advised that the recommendation was to allow staff to proceed with GE Capital and authorize the Chairman to execute the contract upon full satisfaction of the County Attorney's office. He had reviewed the contract with Deputy County Attorney Will Collins and two minor issues remain. One concerned an issue on the standards in place for the return of the unit, and the other was to include the word "addendum" in a blank where they had the word "none." These are not significant issues and due to the time element, he asked for their approval today. Chairman Stanbridge reiterated her understanding of the approval Director Frame was requesting and the dollar figures above, and Director Frame advised that the figures given are estimates and that there will also be costs for landscaping and parking requirements. April 23, 2002 66