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completed. In accordance with the policy, this audit must be submitted to the County within 120 days of the <br />end of the agency's fiscal year. <br />On February 19, 2002, the Board of County Commissioners approved an "Outside Agency Funding Policy", <br />which stated that if an audit required by the policy for a previous year was past due and had not been <br />submitted by May 1st, then any application for funding for the next year would be declined. Under this new <br />policy, the requirement remains that agencies must submit audits within 120 days of the end of the agency <br />fiscal year. <br />The Progressive Civic League of Gifford has requested an extension until June 30, 2002, to submit the <br />audited financial report for the year ending December 31, 2001 This audit was due on April 30, 2002. A <br />copy of their request is attached, in which the agency states that the flexibility of completing their audit after <br />income tax filing season allowed their organization to obtain the audit at a lower cost Their request does <br />state that the agency will be making internal changes tocomply in the future with the May 1St deadline. <br />Staff Recommendation <br />Indian River County has funded the Progressive Civic League of Gifford for several years and has not had <br />any problems. However, staff does not recommend extending the audit time frame for any organization. <br />Attachment <br />Letter from Progressive Civic League of Gifford <br />H AC7/ <br />Board of Trustees <br />Dan K. Richardson <br />Honorary Chairman <br />Dr. A. Ronald Hudson <br />Chairman <br />Bobbi Howard-davis <br />Director of Operations <br />Katherine Washington <br />Secretary <br />Tornas Rene Perez <br />Treasurer <br />Gary M Rust <br />Assistant Treasurer <br />Freddie L. Woolfork <br />Director of <br />Development/Marketing <br />Craig Callan <br />Elder Donald Brown <br />Kevin Browning <br />Patricia Callahan <br />Yvonne Douglas <br />Victor Hart, Sr. <br />Wilfred Hart <br />Carter W. Hopkins <br />Dr. Eddie Hudson <br />Joe N. Idlette, Jr. <br />Walter M. Jackson <br />May 14, 2002 <br />The Progressive Civic League of Gifford, Florida, Inc. <br />Gifford Youth Activities Center <br />48 'rd Avenue, Vero Beach, FL 32967 <br />Office (- 1 794-1005 • Fax (561) 569-5563 <br />April 26, 2002 <br />Mr. Jason Brown <br />Budget Manager <br />Office of Management & Budget <br />Board of County Commissioners <br />1840 25th Street <br />Vero Beach, Florida 32960-3365 <br />Dear Jason: <br />In response to your letter of April 4; 2002, please be advised that the Progressive Civic <br />League will be unable to comply with your request for the submission by May 1st of a <br />completed financial audit report for the year ended December 31, 2001. Our independent <br />financial audits for the years 1998 through 2000 have always been granted extensions by <br />your office and were completed in the mid to late summer by our auditing firm Morgan, <br />Jacoby, Thum, Boyle & Associates. We assumed that we would be granted a similar <br />extension for the current year audit. Accordingly, we have not scheduled the start of the <br />current audit. <br />As you are aware, our Treasurer who is not a paid employee of the organization has always <br />performed the accounting and bookkeeping functions. His work schedule combined with the <br />ongoing multiple capital campaigns and construction projects undertaken by our <br />organization required the granting of the audit extensions the past three years. The <br />32 <br />t .3 <br />