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A Proclamation shall be submitted in the same method as any Board <br />Agenda Item and shall be placed in the Consent Section of the Agenda at <br />least two weeks prior to the scheduled presentation of said Proclamation. <br />This provides for review, discussion, modification, approval or rejection of <br />the document prior to its presentation. In a time sensitive situation, the <br />rules may be suspended and the Proclamation presented during the Board <br />meeting to accommodate the request. This may be performed at the <br />discretion of the Board. <br />The signed and sealed Proclamation shall be presented at the <br />beginning of the next Regular Meeting of the Board or at a future date, <br />whichever is preferred by the recipient. At such presentation, an official <br />reading of said Proclamation into the record shall be performed and the <br />presentation of the Proclamation shall take place. The Chair or a designee <br />shall present the Proclamation to the requestor or recipient." <br />(per Denise Eshleman, Ex. Asst. to the County Atty.) <br />[desh lema@marti n.f I.us) <br />Orange County: "Orange County does not have a written policy. The Orange <br />County Charter states the Chairman may issue proclamations. They are not <br />presented for prior approval by the board " <br />(per Charlene Ward for Tom Wilkes, Orange County Attorney <br />[Charlene Ward@ocfl.net) <br />Indian River County has no written guidelines. I recommend that the <br />Commission instruct our Executive Aide, Chairman and County Administrator <br />to collaborate in forming some simple guidelines <br />JUNE 11, 2002 <br />