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7. G. LIBRARY EXPANSION - RENTAL OF STORAGE SPACE AT US#1 TRADE CENTER FROM JANNACH PROPERTIES The Board reviewed a Memorandum of May 23 , 2001 : Date : May 23 , 2001 To : The Honorable Board of County Commissioners Thru : James E . Chandler, County Administrator From : Thomas W. Frame, General Services Director Subject: Rental of Storage Space for Library Expansion BACKGROUND : With the construction of the additions to the two libraries , temporary storage is needed to move various materials and furnishings that would otherwise be in the way. The storage is needed for approximately 12 months . The purchasing staff undertook search for affordable storage . Five thousand square feet was deemed to be the minimum space to accommodate the needs of both libraries. Prices were sought for both air-conditioned space and non air-conditioned space. Contact was made with numerous providers and the prices varied depending on the area, the term and whether the space was air-conditioned . Locations were contacted from Sebastian to Vero Beach . Prices for air-conditioned spaced ranged from $6 . 00 to $ 8 . 00 per square foot. While air-conditioned space was desirable, the price for that space was not. We finally found a space ( 7 , 800 sq . ft. ) in the U. S . 1 Trade Center, Gifford, available on a monthly basis that could be obtained through the issuance of a purchase order. The price annualized was 53 . 00 per square foot, or $ 1 , 950 per month. This is by far the lowest in cost and the best terms considering it would be rented on a month to month basis . Other sites among others explored include the old Heilig-Meyers warehouse on Old Dixie Highway in Vero Beach and the former Beall ' s Outlet in Sebastian. The location of the U . S . 1 Trade Center is reasonably convenient to both libraries since it was on the north side of the Vero area. RECOMENDATION : Based on the pricing discovered by the staff at Purchasing, we could locate no better price . It is doubted that a sealed bid in this instance would yield a more compete price especially considering the space needed and the desirability of month to month rent. Staff would recommend that the Board authorize the leasing of 7 , 800 square feet of space in the U. S . 1 Trade Center from Jannach Properties Ltd . on a month-to- month basis through a purchase order at a price not to exceed $ 1 , 950 per month . JUNE 59 2001 $ ,� PG i - 30 -