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7.D. Re Award Bid #5003 - Annual Bid for Sod - T.A.P. of Okeechobee, Florida The Board reviewed a memorandum of September 4, 2002: DATE: TO: THROUGH: September 4, 2002 Board of County Commissioners James E. Chandler, County Administrator Thomas Frame, General Services Director FROM: Fran Powell, Purchasing Manager, SUBJECT: Re -award: IRC Bid # 5003 Annual Bid for Sod Public Works Department / Road and Bridge Division BACKGROUND INFORMATION On August 20, 2002, the Board approved staff's recommendation to award the annual contract for sod to R&R Turf Fauns of Palm. Bay, Florida. Upon notification of this award the vendor has submitted a written request to rescind their bid (Exhibit A) because they misunderstood the required scope of the service. R&R Turf Farms submitted a unit cost for sod with the County picking up the sod at their sod farm and the bid document requires that the sod be delivered and installed by the vendor to the job site requested by the County Staff has contacted the next lowest bidder, T.A.P. Sod of Okeechobee, Florida and they will accept the award and hold their prices firm for the entire contract period. This vendor has the current County sod contract, which expires on September 20, 2002, and during the contract period has provided satisfactory service to the County Departments. BID TABULATION September 17, 2002 Bidder Items Unit Cost Total Estimated Cost_ R & R Turf Farms Palm Bay FL Bahia/Argentine Sod (3000 sq ft or more) 350,000 sq ft $.13 $45,500.00 Bahia/Argentine (under 3000 sq Sod ft) 150,000 sq ft $.15 $22,500.00 St Augustine/Floratam Sod (3000 sq ft or more) 25,000 sq ft $.22 $5,500.00 St Augustine/Floratam Sod (under 3000 sq ft) 25,000 sq ft $.24 $6,000.00 Total Cost $79,500.00 September 17, 2002