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e <br />Does the hotel receipt have a zero balance9 If applicable, have a travel authorization and <br />travel reimbursement form been included to account for per diem, mileage and other <br />travel expenses which have been reimbursed to the traveler by sub grantee? <br />2. If travel is a conference has the conference agenda been included? <br />3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic Funds <br />Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroll). <br />Organization <br />1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee <br />names, department, and #of hours spent at EOC, hourly rate and total paid to each <br />attendee? Have print outs from entity s financial system been provided to prove <br />attendees were paid? For backfill, has a clear delineation/cross reference been provided <br />showing who was backfilling who? <br />Matching Funds <br />1. Contributions are from Non Federal funding sources. <br />2. Contributions are from cash or in-kind contributions which may include training <br />investments. <br />3. Contributions are not from salary, overtime or other operational costs unrelated to <br />training. <br />For All Reimbursements - The Final Check <br />1. Have Forms 3, 4a, 4b and 4c been completed and included with each request for <br />reimbursement? <br />2. Have the costs incurred been charged to the appropriate POETE category? <br />3. Does the total on Form 3 match the totals on Forms 4a, 4b and 4c? <br />4. Has Form 3 been signed by the Grant Manager? <br />5. Has the reimbursement package been entered into sub grantee's records/spreadsheet? <br />6. Have the quantity and unit cost been notated on Form 4b? <br />39 <br />38.3/ <br />