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INDIAN RIVER COUNTY, FLORIDA <br />AGENDA ITEM <br />Assistant County Administrator / <br />Department of General Services <br />CONSENT AGENDA <br />as <br />Date: <br />To: <br />Thru: <br />From. <br />Subject: <br />December 19, 2013 <br />The Honorable Board of County Commissioners <br />Joseph A. Baird, County Administrator <br />Michael C. Zito, Assistant County Administrator <br />Approval of Bid Award for IRC Bid #2014019 Contract Services <br />for Beach Parks Maintenance <br />BACKGROUND <br />On September 6, 2011, the Board of County Commission authorized staff to issue an mvitation to <br />bid the privatization of the janitorial and landscape maintenance functions of the County's beach <br />parks and beach access points. At that time, the County Departments were asked to review areas <br />within their budgets in order to determine whether savings can occur for the upcoming and future <br />years. On January 10, 2012, the Board approved agreements and authonzed Chairman to execute <br />contracts for two year terms, with the option for two one-year extensions. <br />DISCUSSION AND ANALYSIS: <br />In order to ensure that the current level of service is maintained, County staff will remain diligent <br />in momtoring the successful bidders' performance to require that all work is completed timely and <br />to the County's satisfaction. As stated in the Technical Specifications of the bid, "it is the mtention <br />of the County to obtain the services as specified herein from a Contractor that will provide prompt <br />and convenient service. The awarded Contractor must be capable to perform as required under the <br />responsibilities as listed. Any failure of a successful bidder to comply with these conditions will be <br />cause for termination should a successful bidder be unable to perform on a timely basis." <br />The results of the bid process appear below and the Bid Tabulation Sheet is included as Attachment <br />#2. <br />BID RESULTS: <br />Advertising Date: <br />Bid Opening Date: <br />DemandStar Broadcast to: <br />Purchasmg Division Contacted: <br />Specifications Requested by: <br />Replies: <br />November 21, 2013 <br />December 17, 2013 at 2:00 p.m. <br />466 Subscribers <br />91 Local Vendors from Yellow Pages <br />55 Vendors <br />7 Vendors <br />Landscaping Maintenance Bids: <br />The bid solicitation requested separate bids on Janitorial and Landscape Maintenance with an <br />option to submit a combined bid for both services. The lowest bid on the Landscape Maintenance <br />service was received from Integrity Lawn & Landscaping of Okeechobee, Florida at $21,000 <br />annually. Staff has been satisfied with performance resulting in a recommendation to award a 2 <br />year contract to Integrity as the lowest and most responsive bidder. <br />F:\Assistant County Admmistrator\AGENDA ITEMS\2014\BCC 01 JAN 2014\BCC Memo - Contract Services for Beach Parks Mamtenance Bid <br />.Uflni AA1A an.. <br />44 <br />