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Page two December 19 2013 1Rf' Bid #20141019 Janitorial Maintenance Bids: Current vendor Boro Building and Property Maintenance Inc. offered the lowest price in the amount of $56,641.61 annually; however, staff's evaluation of past performance revealed an unsatisfactory record, leading to the conclusion that Boro Building and Property Maintenance, Inc. was not the most responsive and responsible bidder. The next lowest and most responsive bidder is C.E.R. Signature Cleaning of Vero Beach 111 the amount of $60,000 annually. Staff has interviewed the principal owner of C.E.R. and checked references resulting in a recommendation to award a 2 year contract to C.E.R. Signature Cleaning as the next lowest and most responsive bidder. FUNDING: The combined contracts result in approximately a 13% increase over the previous agreements for services. Funding for these expenses will be provided from within the existing Parks Division's budget based upon personnel and equipment savings from the privatization of these services. Account Information: General Fund / Parks/ Other Professional Services Acct: # 00121072-033190 RECOMMENDATION: Staff recommends awarding the Landscape Maintenance portion of this bid to Integrity Lawn and Landscaping, Okeechobee, FL in the amount of $21,000 annually, as lowest most responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. Staff recommends awarding the Janitorial Maintenance portion of this bid to C.E.R. Signature Cleaning in the amount of $60,000 annually as the lowest most responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid Staff further requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS: 1. List of Local Vendors given advance notification (two pages) 2. Bid Tabulation — Results of Bid Opening dated 12/17/2013 3. Sample Agreement (two pages) Approved Agenda Item By: Joleph A. -Baird County Administrator For: January 07, 2014 Indian River County Ap• oved Previous Rates New Rates Change Landscape Services $15,120.00 $21,000 + $5,880.00 Janitorial Services $56,641.61 $60,000 + $3,358.39 Total for both services: $71,761.61 $81,000 + $9,238.39 Department The combined contracts result in approximately a 13% increase over the previous agreements for services. Funding for these expenses will be provided from within the existing Parks Division's budget based upon personnel and equipment savings from the privatization of these services. Account Information: General Fund / Parks/ Other Professional Services Acct: # 00121072-033190 RECOMMENDATION: Staff recommends awarding the Landscape Maintenance portion of this bid to Integrity Lawn and Landscaping, Okeechobee, FL in the amount of $21,000 annually, as lowest most responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. Staff recommends awarding the Janitorial Maintenance portion of this bid to C.E.R. Signature Cleaning in the amount of $60,000 annually as the lowest most responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid Staff further requests that the Board of County Commissioners approve the attached sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required certificate of insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS: 1. List of Local Vendors given advance notification (two pages) 2. Bid Tabulation — Results of Bid Opening dated 12/17/2013 3. Sample Agreement (two pages) Approved Agenda Item By: Joleph A. -Baird County Administrator For: January 07, 2014 Indian River County Ap• oved Date Administration .,) 1% /t County Attorney.' . tiii Budget j2f%i 6 Department Risk Management wr C:\Users\jasonb\AppData\Local\Microsoft\Windows\Temporary Internet Files \Content.Outlook\LJBBOO14\BCC Memo - Contract Services for Beach Parks Maintenance Bid #2014019.docx 45