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• • Indian River County, Florida Memorandum TO: Joseph A. Baird, County Administrator THRU: Jason Brown, Director, OMB FROM: Beth Martin, Risk Manager DATE: January 23, 2014 SUBJECT: Request for Agenda; SAMBASafety Please consider the following for inclusion on the February 4, 2014 Board of County Commissioners' consent agenda. Background With the inception of its modified self-insurance program in 1990, the County initiated numerous loss control programs to eliminate risks when possible and to control those that were expected to occur. One such control was monitoring through the Florida Department of Highway Safety and Motor Vehicles the drivers' license records of County vehicle drivers. Analysis Beginning in 1990, employees' drivers' licenses were checked twice annually at no cost to the County. In 2013, the State began to charge $7.00 to $10.00 per record request, and with nearly 600 drivers, the County cut its monitoring to once yearly. The County currently pays $6,500.00 annually for driver's license checks. This fee includes approximately 35 new hires and a once yearly check on current employee drivers. While the County requires employees to report driver license suspensions, traffic citations, and any other vehicle infractions, experience has shown that this does not always occur Nearly every routine screening has revealed suspended licenses or serious citations that impact the County's potential liability. Additionally, with only annual checks, an employee could drive for 11 -plus months with an invalid license if he/she chose not to report it. SAMBASafety is an active driver management program that provides monthly monitoring and alerts, accident tracking and online driver driving. It is currently used in Florida by the cities of Winter Park and Oakland Park as well as corporations such as Frito Lay, WalMart and Sysco. The web -based system has no set-up fees, no annual or monthly maintenance fees, and no 9R