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hardware or software purchase requirements. The monthly alerts will allow the County not only <br />to track driver records but also to track electronically accident and incident costs as well as <br />causes and trends by department. Department heads will be able access their drivers' records <br />and accident/incident history on-line at any time. <br />Staff has worked closely with the County's insurance broker, Arthur J. Gallagher Risk <br />Management Services, as we reviewed the suitability of this product for the County's needs. <br />Gallagher staff has arranged for the County's package policy underwriter, Brit Global Specialty <br />USA, a syndicate of Lloyd's of London, to contribute $3,000.00 toward the purchase of this <br />program. Initial cost for base -line driver records, a one-time cost of $4,800.00 will be paid by <br />SAMBASafety. Subsequent new hires will be billed at $8.00 each, a savings of $2.00 over the <br />County's current cost. In summary, we estimate the program's first year cost to be $9,168.00 <br />plus approximately $300.00 for subsequent driver records. Costs for the second and third years <br />will remain at the same rate resulting in annual costs not to exceed $12,500.00. Staff believes <br />that the real-time monitoring of driver records for suspensions and infractions justifies the <br />minimal increased costs for this loss prevention program. <br />Funding <br />Funding for the program will be provided by the Self Insurance Fund, Other Insurance account <br />(acct. number 50224613-03450). The Self Insurance Fund is an internal service fund that <br />allocates charges to the County s user funds. The current year budget includes funding in the <br />amount of $2.0 million. <br />Recommendation <br />Staff recommends that the Board approve the purchase of SAMBASafety at a first year cost of <br />$9,468.00 with renewals of $12,500.00 annually. <br />Attachment: <br />Proposal <br />Approved for Agenda <br />d <br />seph . Baird, County Administrator <br />ebruary 4, 2014 <br />Indian River <br />County <br />Approved <br />Date <br />Admin. <br />r <br />1/ <br />/�� <br />Legal <br />,1, <br />,2_,.,, <br />r <br />Budget <br />12 4 <br />Dept. <br />1 <br />Risk Mgr. <br />o1-33 -I'/ <br />Ittfi+___ <br />99 <br />