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Vice Chairman Davis compared today's technology to the office's antiquated practice of <br />transcribing minutes, and suggested that the Board approve the meeting's DVD and/or audio, <br />and not the minutes, He suggested staff look into voice recognition software to allow more time <br />for the office Assistants to perform their other duties. <br />During discussion regarding the office structure and the Assistant's duties, the Board <br />noted that transcribing of minutes was the most time consuming of tasks. <br />Attorney Polackwich explained why the DVD and/or audio could not be approved in lieu <br />of minutes, and felt the minutes may be a "flexible term" in moving forward with today's <br />technology. <br />Vice Chairman Davis did not want the transcription task to be shifted to another office, <br />he wanted to see more thinking "outside the box." <br />Chairman Flescher spoke about the additional duties, responsibilities, and paperwork <br />involved in being the Chairman of the Board of County Commissioners, and offered suggestions <br />on how the additional duties could be divided. He also believed that each Commissioner should <br />have the right to elect to have his own Assistant, to operate effectively. <br />Administrator Baird said he would review the Commissioners' concerns and suggestions, <br />look at automation and other ways of transcribing the minutes, talk to the Clerk of the Circuit <br />Court and Comptroller, and bring the information back to the Board. <br />15. SPECIAL DISTRICTS AND BOARDS <br />15.A. EMERGENCY SERVICES DISTRICT - NONE <br />June 11, 2013 20 <br />• <br />143 PG 932 <br />