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Boys & Girls Club of Indian River County, Inc. — South County Branch Grant Application to the Children ' s Services Advisory Committee F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender and ethnic background) required by the funder in Section H? What are the pieces of information that qualify them for your target population ? How do you document their need for services or their "unacceptable condition requiring change" from Section B19 Each participant will be required to fill out a membership application that is manually entered into a computer software program called " Child Tracking" , which allows us to electronically maintain a database on each member that includes demographic, age, gender, race, family economics, daily attendance, and activities participated in . Are target population is tracked by age. We are able to track our special interest in serving disadvantaged youth by asking and collecting the following : • Does your child receive free or reduced lunch ? (Asked to determine low economics) . • Who does your child live with ? (Asked to determine single parent family status) . • We collect report grades on a quarterly basis . • We submit our membership list to the Sheriff' s Department to determine Juvenile arrest . c) Limited access to affordable after school programs for school age children 6 — 18 years of age, low economics, juvenile crime and below average academic achievement is the condition requiring change . 2. MEASURES : What data elements will you need to collect to show that you have achieved (or made progress toward ) your Measurable Outcomes in Section D ? What tools or items are you using as measures (grades, survey scores , attendance, absences , skill levels) for your program ? Are you getting baseline information from a source on your Collaboration List in Section E ? Are there results from your Activities in Section D that need to be documented ? How often do you need to collect or follow- up on this data ? • Membership Applications are collected upon registering for the program . Membership renewal applications are updated continuously throughout the year, with the bulk registering the beginning of the summer and the beginning of the school year. • Daily average attendance is collected by counting the number of members that attend daily divided by the numbers of days of service . Results are maintained and available on a monthly basis . • Club Activities are collected daily to track members participation in the various activities that are offered throughout the day . • Pre and Post Surveys are distributed prior to all drug, alcohol and teen pregnancy prevention programs to measure the knowledge gained through participation in our SMART Moves programs . • Juvenile Crime Rates will be collected by providingthe Indian River County Sheriff' s 11