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Department Contract Manager within one month of the review, and a copy shall be maintained with the permanent project records. 2 . Ongoing: Planning reviews as described in 1 above shall occur annually. C. QUALITY SYSTEMS AUDrrs — The Contractor and all subcontractors shall ensure that the required laboratory and field quality system and management systems audits are performed, and documented in the organization's records. D . STATEMENTS OF USABILITY — As a part of the audit process and the final report, the Contractor shall provide statements about data usability relative to the Project Data Quality Objectives and Data Quality Indicators. 6. PLANNING DOCUMENTS A. A Quality Assurance Project Plan (QAPP) shall be submitted to the Department Project Manager for review and approval. The plan shall be consistent with the EPA Document EPA-QA/R-5 , EPA Requirements for Quality Assurance Project Plans, dated March 2001 . Failure to submit the required QAPP within six months of the initiation of sampling activities shall result in suspension of the Contract until the document has been submitted to DEP . B. The Contractor and affected subcontractors have three (3) opportunities to submit their QA Plan documents to the Department for approval . If any Plan fails the approval process three (3) times, the Department may terminate the Contract in its entirety. Failure to provide acceptable QA Plans as required will result in suspension or termination of this Contract. C. The Department Contract Number shall appear on the title page of the submitted QAPP. Within forty-five (45) days of receipt of properly identified documents by the DEP, the Department shall review and either approve the QAPP, or provide comments to the Contractor and affected subcontractors as to why the Plan is not approved. If further revisions are needed, the Contractor shall then have fifteen ( 15) days from the receipt of such comments to respond. The Department shall respond to all revisions within 30 days of receipt. D. If QA Plan review is delayed, through no fault of the Contractor, beyond sixty (60) days after the Plan is received by the Department, the Contractor shall have the option, after the Plan is approved, of requesting and receiving an extension in the term of the Contract for a time period not to exceed the period that review was delayed. This option must be exercised at least sixty (60) days prior to the current termination date of the Contract. E . Sampling and analysis may not begin until the QAPP has been approved. F. Once approved, the Contractor shall follow the protocols specified in the approved QAPP including, but not limited to : 1 . Ensuring that all stated quality control measures are collected, analyzed and evaluated for acceptability; 2 . Using only the protocols approved in the QAPP; and 3 . Using only the equipment approved in the QAPP. G. If any significant changes such as changes in procedures or test methods, changes in organizations, or changes in key personnel occur, the Contractor shall submit appropriate amendments to the Department Project Manager for review and inclusion into the QAPP . Failure to submit the required amendments or to meet any of the above-stated conditions may result in the decision by the Department Project Manager to suspend or terminate the Contract. 7, DELIVERABLES A. The following outlines the expected schedule for the deliverables that are associated with the Quality Assurance requirements of this contract: 1 . Copy of DoH ELCP certificate, including the list of test methods and analytes, shall be submitted with the draft QAPP. 2 . Copies of performance test results (see 2C of laboratory) shall be submitted with the draft QAPP. 3 . Non-standard laboratory or field procedures — Prior written approval is required and will be provided upon submission of the complete packet of information for review. DEP Agreement No. G0061 , Attachment G, Page 3 of 4