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Big Brothers Big Sisters of Indian River County, Jump Into Reading, Children's Services Advisory Committee F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender, and ethnic background) required by the funder in Section H? The Case Manager will be responsible for gathering, entering and updating demographic data on a daily basis using an Excel spreadsheet . Data elements to be tracked include name; social security number; address ; zip code; telephone number; age ; gender; ethnic background; dates regarding inquiry, interview, match, and closure for every parent, child and volunteer. This will allow management to track quality issues such as volunteer yield rates, length of match, premature match closure rates, costs per match, match closure rates and processing time. Note: a separate database will be maintained on each reading mentor program to document unduplicated count. All participants will sign a CSC Release form granting permission for basic information to be used in program tracking. What are the pieces of information that qualify them for your target population ? Clients in Kindergarten through second grade are qualified to become a part of our target population based on reading difficulties, socialization issues and/or high absenteeism . The child ' s classroom teacher documents the need for service, in writing, on a referral form. The Case Manager records baseline data regarding grades, attendance, conduct, and socialization skills on the FOAR (Florida Outcome Assessment Report). She also completes an assessment that details need for service or the `unacceptable condition requiring change" . Any student seeking to participate in the Jump into Reading program for more than one year, must demonstrate progress but continue to show need when baseline data is compared to year end statistics on reading grades, attendance, conduct, socialization skills and pre and post diagnostic test results. 2. MEASURES : What data elements will you need to collect to show that you have achieved (or made . progress toward) your Measurable Outcomes in Section D ? What tools or items are you using as measures (grades, survey scores, attendance, absences, skill levels) for your program ? Are you getting baseline information from a source on your Collaboration List in Section E ? Are there results from your Activities in Section D that need to be documented ? How often do you need to collect or follow-up on this data ? Pre and post testing, using the DIBLES (Dynamic Indicators of Basic Early Literacy Skills) will be completed by Case Managers upon initiating a match and at year-end to evaluate reading progress. In schools where DIBLES is currently being used, scores will be shared as per signed agreement . This instrument helps Case Managers monitor progress in reading growth . There are five measures that are administered including : initial sound fluency, letter naming fluency, phoneme segmentation fluency, nonsense word fluency and oral reading fluency . FOAR (Florida Outcome Assessment Report) is a statewide survey developed in cooperation with Big Brothers Big Sisters of Florida. The instrument is based on research provided by our National organization and the Search Institute. It measures outcomes in the areas of literacy, grades, attendance, behavior, promotion and socialization skills as rated by teacher, child and Case Manager opinions. Information on grades, attendance and behavior is also collected at the end of the I '% 2nd, 3 `d and 4th quarters via report cards. Data will be evaluated as a whole and then transferred to each child ' s individual case file. A satisfaction survey for Jump into Reading will also be distributed at year-end as a means of identifying programmatic strengths and/or concerns . After termination, each client will receive a nine-month follow-up call to determine the long- term impact of mentoring services. This information will be tracked on an Excels read sheet and 12