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TELEPHONE CONFERENCE REPORT 25225 . 01 March 11 , 2009 9 : 00am to 10 : 00am DST Participants : FDEP : Merrie Beth Neely Bob Brantly Jennifer Koch Elizabeth Kromhout Indian River County : Jonathan Gorham James Gray Coastal Tech: Kim Colstad Walker Dawson James Marino Lois Edwards Re : Indian River County Sector 3 — Upland Sand Source Purpose : The purpose of the meeting was to conduct an "informal consultation" with Department staffregarding additional permitting and design that may be necessary to allow for the use of an upland sand source for construction of the Sector 3 project. Report : Background James Gray explained that on March 3rd, 2009 the Indian River County Board of County Commissioners directed County staff to explore, via input from Department staff, what efforts (i. e, additional design and permitting) would be necessary to allow for upland sand source contractors to bid on the Sector 3 beach restoration project. James also indicated that County staff had drafted a Statement of Qualifications (SOQ) to be used to "pre- qualify" upland sand sources . Geotechnical Requirements Jennifer Koch stated that the FDEP will not "pre-qualify" fill material . Jennifer indicated that the borrow source material is evaluated on a case-by-case basis for each specific project. Elizabeth Kromhout added that the geotechnical data requirements for the upland sources will be the same as for the offshore borrow area. The only difference is that the data for the ROSS database will not need to be submitted, as ROSS only includes offshore data. The Department will require geotechnical data for the proposed upland sand. Therefore, if the local sand contractor has to wash or screen the sand proposed for use on this project, this process should be done prior to the sand contractor providing the required geotechnical data. Upland sand assays must be signed and sealed by a Professional Geologist. A complete description of the processing methods for each mine will also be required. Project Performance & Compatibility — "Minimum Specs" Bob Brantly suggested that "minimum specs" be developed relative to project performance and compatibility with native beach material rather than conducting an assessment of the performance and compatibility of each borrow source material individually. The purpose of the "minimum specs" would allow for one project performance and compatibility standard by which to evaluate each of the upland sand sources . Bob also indicated that the Department should be consulted for defming the "minimum specs". Bob referred to a USACE project in Dade County, The USACE had a minim requirement and then another specification for upland material that was of a higher quality in terms of project performance. Since that higher quality material required smaller volumes, the USACE was willing to pay a higher cost per cubic yard. This USACE project was permitted by the Department but never constructed because of the logistics of getting 600,000 cubic yards to the site. Bob suggested that the County include a financial incentive to get a higher qualify of sand.