2007-057 - Laserfiche WebLink

Home Browse Search

POLARIS THIS AGREEMENT, bearing an effective date of March 20 2007 ("Effective Date"), is made between GIS Information Systems., Inc. doing business as Polaris Library Systems (a qualified Subchapter S subsidiary of The Croydon Company, Inc.,) a corporation organized under the laws of the State of New York, with its principal place of business at 103 Commerce Boulevard, Liverpool, New York (herein after referred to as "Polaris'), and Indian River County, a political subdivision of the State of Florida, having an address of 1840 25°i Street, Vero Beach, FL 32960, or such other address as the County may from time to time direct (hereinafter referred to as " COUNTY") BACKGROUND RECITALS: A. The County issued a Request for Proposals for integrated library software services " Request for Proposals" on November 8, 2006; B. Pursuant to the Request for Proposals, the County' s duly-constituted Selection Committee received proposals and ranked the firms that responded to the Request for Proposals based on the evaluative criteria set forth in the Request for Proposals; C. Polaris was the highest ranked respondent to the Request for Proposals; and the Polaris response to the Request for Proposals is attached hereto as Exhibit " A" and incorporated herein by reference in its entirety; D. The County approved the selection of Polaris on February 13, 2007; and E. Polaris has developed a computerized system (hereinafter referred to as 'POLARIS ILS"®) consisting of hardware and software and related services, and the COUNTY intends to purchase and/ or license such hardware, software and related services for the Indian River County Library System (hereinafter referred to as "Library") as set forth in this Agreement; NOW, THEREFORE the parties mutually agree as follows: 1 . Definitions 1 .1 . " Hardware' and "System Software" is defined as those items so listed under Schedule C herein. 1 .2. "Software' is defined as POLARIS ILS computer programs, including, but not limited to, (a) the integrated library system software in the system server(s), and (b) the client software resident in the workstation(s) . The Software is listed in Schedule D and includes all corrections, modifications and updates thereof. 1 .3 . "Software Materials' is defined as any machine readable or printed material, including but not limited to documentation stored on CD, On-Line Help files and hard-copy guides, which are designated by Polaris as available under license to libraries who have licensed the program to which those materials relate. 1 .4. " Services" is defined as all services provided by Polaris, including but not limited to Data Migration, Installation and Training, as identified in the Schedules attached herein. 1 .5. "Operational Date' is defined as the day on which Polaris and the COUNTY mutually declare in writing operation of the Hardware and use of the Software as purchased under this Agreement to be available to the COUNTY. 1 . 6. "System" is defined as the total complement of Hardware, System Software and Software as sold to the COUNTY by Polaris under this Agreement and which is installed at the COUNTY location(s) noted herein. For the purposes of this Agreement, components supplied by any party other than Polaris shall not be considered as part of the "System" . 1 .7. "Third-Party", when used in conjunction with hardware and/ or software, is defined as any device, component or program not supplied by Polaris under this or future Agreements, Addendums and Purchase Orders. 3/20/07 Indian River County Contract Page 2 of 30