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Edward Byrne Memorial Justice Assistance Grant (JAG ) Program Florida Department of Law Enforcement 5, Payment Contingent on Appropriation and Available Funds The State of Florida 's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature . Furthermore , the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds . 6 . Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period . Only project costs incurred on or after the effective date and on or prior to the termination date of the subgrant recipient's project are eligible for reimbursement. 7. Advance Funding Advance funding may be authorized for up to twenty-five (25 ) percent of the federal award for each project according to Section 216 . 181 ( 16)(b ) , Florida Statutes , the OJP Financial Guide , and the U . S . Department of Justice Common Rule for State and Local Governments . Advance funding shall be provided to a subgrant recipient upon a written request to the Department This request, shall be either enclosed with the subgrant application or submitted to the Department prior to the first request for reimbursement . Justification should address a 30/60/90-day need for cash based on the budgeted activities for the period . 8 . Travel and Training a . All travel expenses relating to field trips with youth requires written approval of the Department prior to commencement of actual travel . b . The cost of all travel shall be reimbursed according to local regulations , but not in excess of provisions in Section 112 . 061 , Florida Statutes . c . All bills for any travel expenses shall be submitted according to provisions in Section 112 . 061 , Florida Statutes . 9 . Program Income (also known as Project Generated Income) Program income means the gross .income earned by the subgrant recipient during the subgrant period , as a direct result of the subgrant award . Program income shall be handled according to the OJP Financial Guide and U . S . Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206 - Management of Federal Agency Receipts , Disbursements , and Operation of The Cash Management Improvement Fund) . 10 . Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when their rate exceeds $450 (excluding travel and subsistence costs ) for an eight-hour day. Approval shall be based upon the contract's compliance with requirements found in the OJP Financial Guide , U . S . Department of Justice Common Rule for State and Local Governments , and in applicable state statutes . The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts . 11 . Property Accountability a . The subgrant recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or request Department disposition . b . The subgrant recipient shall establish and administer a system to protect, preserve , use , maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the OJP Financial Guide , U . S . Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A- 110 or A- 102 , as applicable . This obligation SFY 2006 Page 3