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Section II : Program Conditions - Disaster Recovery Initiative Program <br /> 1 . Prior to the obligation or disbursement of any funds , except for administrative expenses not to <br /> exceed Fifteen Thousand Dollars ($ 15 , 000 ) , but in any case , no later than ninety-days ( 90 ) from the <br /> effective date of this Agreement , the Recipient shall complete the following : <br /> a . Comply with procedures set forth in 24 C . F . R . Part 58 , Environmental Review <br /> Procedures for Title I Community Development Block Grant Programs and 40 C . F . R . Section <br /> 1500- 1508 , National Environmental Policy Act Regulations . When this condition has been <br /> fulfilled to the satisfaction of the Department, the Department will issue a Notice of Removal of <br /> Environmental Conditions ; <br /> b . If special assessments or impact fees are to be charged to each household that is to be <br /> hooked up to the sewage system , document the source of those funds and that they are <br /> dedicated to the project for the purpose of funding said special assessments or impact fees ; <br /> C . The Recipient shall not enter into a contract to be paid with Disaster funds based on a <br /> sole source or single proposal procurement action without prior written approval from the <br /> Department . Failure to secure the prior written approval shall relieve the Department of any <br /> obligation to fund the said procurement contract. Any previous payments to the Recipient to fund <br /> said contract shall be ineligible and shall be repaid to the Department by the Recipient; and <br /> d . The documentation required in paragraph 3 below for any professional services contract <br /> procured prior to the start date of this agreement . <br /> e . Submit to the Department copies of all adopted required policies not provided at the time <br /> of original Application , which the Recipient certified would be adopted . Also , unless submitted <br /> with the grant application or reviewed at the site visit and determined to be acceptable , submit an <br /> executed copy of the required inter-local Agreement if more than one local government is covered <br /> by this contract . <br /> 2 . For each procured and executed professional services contract for which Disaster funding will be <br /> requested , or within five ( 5 ) days of the execution of any yet to be procured professional services for <br /> which Disaster funding will be requested , submit a copy of the following procurement documents : <br /> a . Public notice of the terms of the request for proposals in a newspaper of regional <br /> circulation , including affidavit of publication ; <br /> b . List of entities to whom a notification of the request for proposals was provided by mail or <br /> by fax ; <br /> C . List of firms that submitted a proposal (only if short-listing procedure was used ) ; <br /> d . Completed short-listing evaluation / ranking forms , including any ranking summary <br /> document, and document transmitting the short-listed firms to the commission (only if short- listing <br /> procedure used ) ; <br /> e . Completed final evaluation / ranking forms ; <br /> f. Portion of commission minutes dealing with contract award ; <br /> g . Cost breakout from selected firm used for completion of the cost analysis ( if pricing <br /> information was not submitted with proposals) ; <br /> 25 <br />