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h . Contract ( signed or proposed ) ; i . Truth -in - Negotiation certification ( if not in the contract) for engineering contracts over $60 , 000 ; j . If a protest was filed , a copy of the protest and documentation of resolution ; k . A request for the Department' s approval of a single source procurement if only one firm was considered and the contract exceeds $ 25 , 000 ; I . If a regional planning council or local government is performing the services , submit only a copy of the contract and cost analysis information ; and M . If professional services procurement will not be undertaken , so advise the Department. 3 . For any activity that requires construction plans and specifications prepared by an engineer or architect: a . Provide to the Department a copy of all engineering specifications and construction plans . The Recipient shall also furnish the Department, prior to soliciting bids or proposals , a copy of all bid documents for all services and/or materials to provide those services and/or materials for all construction activities when the bids are expected to exceed $25 , 000 . These submissions are for the limited purpose of identifying the extent of the activities to be accomplished with Disaster funds under this Agreement, and inclusion of program requirements , and in no way does it indicate that the Department has conducted a technical review of, or approved the plans or other bidding documents ; b . The Recipient shall not publicize any request for bids for construction purposes or distribute bid packages until the Department has provided to the Recipient, written acceptance of the engineering specifications , construction plans , and bid documents ; and C . In any service area which requires construction plans and specifications prepared by an engineer or architect, no more than twenty-five percent (25 % ) of the grant administration amount allocable to that service area may be requested until the construction plans and specifications for that service area have been received for review by the Department. For the purpose of this condition , the allocable grant administration amount for each service area is calculated by first determining each service area ' s percentage of total project costs , excluding administrative costs , and then multiplying the service area' s percentage of total project costs by the total administrative budget . This calculation results in a percentage of total administrative costs per service area based on each service areas percentage of the grants total project costs , excluding administrative costs . 4 . For activities requiring acquisition of property , the Recipient shall : a . Should the Recipient be undertaking any activity subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 ( URA) , as amended , and Disaster funds will not be used for the cost of acquisition , the Recipient shall document completion of the acquisition by submitting all documentation required for a desk monitoring of the acquisition , including notice to the property owner of their rights under URA , invitation to accompany the appraiser, all appraisals , offer to the owner, acceptance , contract for sale , statement of settlement costs , copy of deed , waiver of rights ( for donations ) , as applicable . The documentation shall be submitted within 45 days of acquiring the property and prior to advertising for construction bids for any activity that required the acquisition . 26