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Section <br />II: Program Conditions - Disaster Recovery Initiative Program <br />1. <br />Prior to the obligation or disbursement of any funds, except for administrative expenses not to <br />exceed <br />Fifteen Thousand Dollars ($15,000), but in any case, no later than ninety -days (90) from the <br />effective date of this Agreement, the Recipient shall complete the following: <br />a. Comply with procedures set forth in 24 C.F.R. Part 58, Environmental Review <br />Procedures for Title I Community Development Block Grant Programs and 40 C.F.R. Section <br />1500-1508, National Environmental Policy Act Regulations. When this condition has been <br />fulfilled to the satisfaction of the Department, the Department will issue a Notice of Removal of <br />Environmental Conditions; <br />b. If special assessments or impact fees are to be charged to each household that is to be <br />hooked up to the sewage system, document the source of those funds and that they are <br />dedicated to the project for the purpose of funding said special assessments or impact fees; <br />C. The Recipient shall not enter into a contract to be paid with Disaster funds based on a <br />sole source or single proposal procurement action without prior written approval from the <br />Department. Failure to secure the prior written approval shall relieve the Department of any <br />obligation to fund the said procurement contract. Any previous payments to the Recipient to fund <br />said contract shall be ineligible and shall be repaid to the Department by the Recipient; and <br />d. The documentation required in paragraph 3 below for any professional services contract <br />procured prior to the start date of this agreement. <br />e. Submit to the Department copies of all adopted required policies not provided at the time <br />of original Application, which the Recipient certified would be adopted. Also, unless submitted <br />with the grant application or reviewed at the site visit and determined to be acceptable, submit an <br />executed copy of the required inter -local Agreement if more than one local government is covered <br />by this contract. <br />2. <br />For each procured and executed professional services contract for which Disaster funding will be <br />requested, or within five (5) days of the execution of any yet to be procured professional services for <br />which Disaster funding will be requested, submit a copy of the following procurement documents: <br />a. Public notice <br />of the terms of the request <br />for proposals in <br />a newspaper of regional <br />circulation, including <br />affidavit of publication; <br />b. List of entities to whom a notification of the request for proposals was provided by mail or <br />by fax; <br />C. List of firms that submitted a proposal (only if short -listing procedure was used); <br />d. Completed short -listing evaluation / ranking forms, including any ranking summary <br />document, and document transmitting the short-listed firms to the commission (only if short -listing <br />procedure used); <br />e. Completed final evaluation / ranking forms; <br />f. Portion of commission minutes dealing with contract award; <br />g. Cost breakout from selected firm used for completion of the cost analysis (if pricing <br />information was not submitted with proposals); <br />25 <br />