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Contract (signed or proposed); <br />i. Truth -in -Negotiation certification (if not in the contract) for engineering contracts over <br />$60,000; <br />If a protest was filed, a copy of the protest and documentation of resolution; <br />k. A request for the Department's approval of a single source procurement if only one firm <br />was considered and the contract exceeds $25,000; <br />I. If <br />a regional planning council or <br />local government <br />is performing the services, submit only <br />a copy of <br />the contract and cost analysis <br />information; and <br />M. If professional services procurement will not be undertaken, so advise the Department. <br />3. For any activity that requires construction plans and specifications prepared by an engineer or <br />architect: <br />a. Provide to the Department a copy of all engineering specifications and construction <br />plans. The Recipient shall also furnish the Department, prior to soliciting bids or proposals, a <br />copy of all bid documents for all services and/or materials to provide those services and/or <br />materials for all construction activities when the bids are expected to exceed $25,000. These <br />submissions are for the limited purpose of identifying the extent of the activities to be <br />accomplished with Disaster funds under this Agreement, and inclusion of program requirements, <br />and in no way does it indicate that the Department has conducted a technical review of, or <br />approved the plans or other bidding documents; <br />b. The Recipient shall not publicize any request for bids for construction purposes or <br />distribute bid packages until the Department has provided to the Recipient, written <br />acceptance of the engineering specifications, construction plans, and bid documents; and <br />C. In any service area which requires construction plans and specifications prepared by an <br />engineer or architect, no more than twenty-five percent (25%) of the grant administration <br />amount allocable to that service area may be requested until the construction plans and <br />specifications for that service area have been received for review by the Department. For <br />the purpose of this condition, the allocable grant administration amount for each service <br />area is calculated by first determining each service area's percentage of total project <br />costs, excluding administrative costs, and then multiplying the service area's percentage <br />of total project costs by the total administrative budget. This calculation results in a <br />percentage of total administrative costs per service area based on each service areas <br />percentage of the grants total project costs, excluding administrative costs. <br />4. For activities requiring acquisition of property, the Recipient shall: <br />a. Should the Recipient be undertaking any activity subject to the Uniform <br />Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), as amended, <br />and Disaster funds will not be used for the cost of acquisition, the Recipient shall document <br />completion of the acquisition by submitting all documentation required for a desk monitoring of <br />the acquisition, including notice to the property owner of their rights under URA, invitation to <br />accompany the appraiser, all appraisals, offer to the owner, acceptance, contract for sale, <br />statement of settlement costs, copy of deed, waiver of rights (for donations), as applicable. The <br />documentation shall be submitted within 45 days of acquiring the property and prior to advertising <br />for construction bids for any activity that required the acquisition. <br />26 <br />