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Various levels of financial and programmatic review may be accomplished during this process . Desk monitoring is defined as the review of projects , financial activity and technical assistance between the program office and the applicant via e-mail and telephone . Site visits are defined as actual visits to the recipient agency's location by a team or members of FDEM or their designee, to actually observe records, procedures and equipment . For Planning the Division reserves the option to request access to any document, as described below, at anytime during the contract period : • If the Recipient chooses to enhance/develop a plan, parts of a plan, SOP/SOG , or other documentation then, the Division will require the review of a draft copy of this document for NIMS compliance . The Division will only be making recommendations . • If the Recipient chooses to enhance/develop a mutual aid agreement, the Division will require a copy of said agreement. • If the Recipient chooses to enhance/develop a GIS database product, the Division will require access to the layer or database. If the Recipient chooses to enhance/develop public information related materials , the Division will require a copy of said materials . If the Recipient chooses to participate in a Domestic Security related meeting or conference, the Division will require a copy of the agenda prior to the meeting and a roster after the meeting. If the Recipient chooses to conduct an assessment, we will require a copy of the completed assessment. Since these are secure documents, they should be submitted on CD. For Training the Division reserves the option to request access to any document, as described below, at anytime during the contract period : • If the Recipient chooses to conduct training , the Division will require the title of course, instructor's name and a list of attendees prior to course delivery. After the course has been delivered , the Division will require a roster of actual participants . For Exercise the Division reserves the option to request access to any document, as described below, at anytime during the contract period : • If the Recipient chooses to conduct an exercise, an After Action Report should be submitted to the Division no later than thirty (30) days after the conclusion of the exercise. • Participating in exercises will count towards the site visits . Site Visit Once FDEM personnel have arrived at the site, an orientation conference will be conducted . During this time, the purpose of the site visit and the items FDEM intends to examine will be identified . If financial monitoring visit will be conducted , they will then explain their objectives and will proceed to perform the financial review. FDEM personnel will review all files and supporting documentation . Once the supporting documentation has been reviewed , FDEM personnel may request copy of plans and/or procedures or participate in training or exercises . 31