2007-339 - Laserfiche WebLink

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Annual Update of Implementation Plan GIS Director On-site Technical Services GIS Director Ongoing, Until June 2007. Recommended Software Procurement for Remainder of Year One ESRI License Maintenance and Additional Licenses (62,900.00) - Highest Priority Through consulting services and interviews with the Indian River County GIS user community, it has become apparent that ESRI GIS software licensing and maintenance of licenses is an issue that needs to be addressed . The County should make efforts to consolidate its ESRI software maintenance contracts into as few customer numbers as possible and migrate licenses to a concurrent use model . Included in this procurement should be a copy of Arclnfo as outlined in the original plan . Benefits of Consolidating Maintenance and Purchasing Many customer numbers for Indian River County were found in ESRI ' s customer management system exposing the need to consolidate management to a county-wide software agreement with ESRI . Using county-wide maintenance management will provide the county with an accurate count of licenses, ability to maintain current maintenance agreements, and to transfer licenses among users as needed , Maintaining an accurate count of ESRI licenses within the county will allow for analysis to be performed on usage . Active usage analysis can provide insight into the impact of adding new GIS users into the collection of county GIS software , Knowledge of the demand on current licenses from an enterprise standpoint can minimize overlap of software usage - resulting in a more efficient GIS . Implementing centralized maintenance management will allow for all of the licenses to be purchased under a specific ESRI account . All maintenance costs can be bundled into a single quote from ESRI and paid on a specific date . This will minimize any confusion concerning the currency of a department ' s software maintenance agreements . All maintenance will be due on the same date and under one quote . Under a centralized maintenance structure costs of purchasing new software will be reduced . If an organization no longer requires a specific ESRI software product, another organization may assume the license, eliminating costs associated with purchasing new software licenses. In addition to these benefits, Indian River County will benefit by reduction in maintenance costs. ESRI requires one ( 1 ) primary maintenance agreement for every ten (10) concurrent software products per customer number. Under its current schema , the county is paying for one (1 ) more Arclnfo , one (1 ) more ArcEditor and (3) more ArcView primary maintenance