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Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program G. Conditions of Acceptance and Agreement Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section . Upon approval of this subgrant, the approved application and the following terms of conditions will become binding . Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 16 of this section . 1 . All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U. S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and Byrne Program Guidance Document as well as Florida laws and regulations including the Florida Administrative Code Chapter 11D-9, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. 2. Allowable Costs a . Allowance for costs incurred under the subgrant shall be determined according to the general principles of allowability and standards for selected cost items set forth in the OJP Financial Guide, U .S. Department of Justice Common Rule for State And Local Governments and federal OMB CircularA-87, "Cost Principles for State, Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational Institutions". b. All procedures employed in the use of federal funds for any procurement shall be according to U .S. Department of Justice Common Rule for State and Local Governments, or OMB CircularA- 110 and Florida law to be eligible for reimbursement. 3. Reports a. Project Performance Reports ( 1 ) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1 , May 1 , August 1 , and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period , additional Quarterly Project Performance Reports shall be submitted . Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in sanctions , as specified in item 16 of Section G, performance of Agreement Provisions. — ---- - (2) ReportContents;— Performance-reports-mustinclude both- requiredsections,- thequantitative respons (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in performance measures , and also identify problems with project implementation and address actions being taken to resolve the problems. b. Financial Reports (1 ) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report to the OCJG. Monthly Financial Claim Reports ( 1 - 11 ) are due thirty-one (31 ) days after the end of the reporting period. Quarterly Financial Claim Reports ( 1 -3) are due thirty-one (31 ) days after the end of the reporting period. In addition , if the subgrant award period is extended , additional Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". (2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested . (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. FDLE Byrne Formula Grant Applicadon Package Grant Application Section 11 - Page 13 Rule 11 D-9.006 OCJG — 005 (rev. April 2004)