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725-090-27 ML OGC - 01/07 13 . Upon completion of the work the COMPANY shall , within one hundred eighty ( 180 ) days , furnish the DEPARTMENT with two (2 ) copies of its final and complete billing of all costs incurred in connection with the work performed hereunder, such statement to follow as closely as possible the order of the items contained in the estimate attached hereto . The totals for labor, overhead , travel expense , transportation , equipment, material and supplies , handling costs and other services shall be shown in such a manner as will permit ready comparison with the approved plans and estimates . Materials shall be itemized where they represent major components of cost in the relocation following the pattern set out in the approved estimate as closely as is possible . Salvage credits from recovered and replaced permanent and recovered temporary materials shall be reported in said bills in relative position with the charge for the replacement or the original charge for temporary use . The final billing shall show the description and site of the Project; the date on which the first work was performed , or, if preliminary engineering or right-of-way items are involved , the date on which the earliest item of billed expense was incurred ; the date on which the last work was performed or the last item of billed expense was incurred ; and the location where the records and accounts billed can be audited . Adequate reference shall be made in the billing to the COMPANY'S records , accounts and other relevant documents . All cost records and accounts shall be subject to audit by a representative of the DEPARTMENT . Upon receipt of invoices , prepared in accordance with the provisions of the above indicated Reimbursement Policy , the DEPARTMENT agrees to reimburse the COMPANY in the amount of such actual costs as approved by the DEPARTMENT'S auditor. 14 . Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the DEPARTMENT's Comptroller under Section 334 .044 (29 ) , F . S . , or by the Department of Financial Services under Section 215 .422 ( 14 ) , Florida Statutes ( F . S . ) . 15 . In accordance with Section 287 . 058 , Florida Statutes , the following provisions are in this Agreement : If this Contract involves units of deliverables , then such units must be received and accepted in writing by the Contract Manager prior to payments . Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. 16 . Bills for travel expenses specifically authorized in this agreement shall be submitted and paid in accordance with DEPARTMENT Rule 14-57 . 011 " Public Railroad- Highway Grade Crossing Costs" and the Federal Administration Federal -Aid Policy Guide , Subchapter B , Part 140 , Subpart I " Reimbursement for Railroad Work . "