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2008-373
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2008-373
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4/19/2016 9:20:57 AM
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10/1/2015 1:07:18 AM
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2008-107
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\Resolutions\2000's\2008
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725-090-27 <br /> RAIL <br /> OGC - 01 /07 <br /> 17 . In accordance with Section 215 . 422 , Florida Statutes , the following provisions are in this Agreement : <br /> Contractors providing goods and services to the Department should be aware of the following time frames . Upon <br /> receipt, the Department has five ( 5 ) working days to inspect and approve the goods and services , unless the Agreement <br /> specifies otherwise . The Department has 20 days to deliver a request for payment (voucher) to the Department of <br /> Financial Services . The 20 days are measured from the latter of the date the invoice is received or the goods or services <br /> are received , inspected and approved . <br /> If a payment is not available within 40 days , a separate interest penalty at a rate as established pursuant to <br /> Section 215 .422 (3 ) (b) , Florida Statutes , will be due and payable , in addition to the invoice amount, to the Contractor. <br /> Interest penalties of less than one ( 1 ) dollar will not be enforced unless the Contractor requests payment. Invoices which <br /> have to be returned to a Contractor because of Contractor preparation errors will result in a delay in the payment . The <br /> invoice payment requirements do not start until a properly completed invoice is provided to the Department. <br /> A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this <br /> individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely <br /> payment(s ) from a state agency . The Vendor Ombudsman may be contacted at (850 ) 410-9724 or by calling the <br /> Department of Financial Services Hotline , 1 -800-848 -3792 . <br /> 18 . Records of costs incurred under terms of this Agreement shall be maintained and made available upon <br /> request to the Department at all times during the period of this Agreement and for five years after final payment is <br /> made . Copies of these documents and records shall be furnished to the Department upon request. Records of costs <br /> incurred includes the Contractor's general accounting records and the project records , together with supporting <br /> documents and records , of the Contractor and all subcontractors performing work on the project, and all other records of <br /> the Contractor and subcontractors considered necessary by the Department for a proper audit of costs . <br /> 19 . In the event this contract is for services in excess of TWENTY FIVE THOUSAND DOLLARS <br /> ($25 , 000 . 00 ) and a term for a period of more than one year, the provisions of Section 339 . 135 (6 ) (a ) , Florida Statutes , are <br /> hereby incorporated : <br /> The Department , during any fiscal year, shall not expend money, incur any liability , or enter into <br /> any contract which , by its terms , involves the expenditure of money in excess of the amounts <br /> budgeted as available for expenditure during such fiscal year. Any contract , verbal or written , <br /> made in violation of this subsection is null and void , and no money may be paid on such contract. <br /> The Department shall require a statement from the Comptroller of the Department that such funds <br /> are available prior to entering into any such contract or other binding commitment of funds . <br /> Nothing herein contained shall prevent the making of contracts for periods exceeding one year , but <br /> any contract so made shall be executory only for the value of the services to be rendered <br />
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