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2006-193B.
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2006-193B.
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Last modified
1/27/2017 2:14:33 PM
Creation date
10/1/2015 12:14:07 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Plan
Approved Date
06/06/2006
Control Number
2006-193B.
Agenda Item Number
10.A.
Entity Name
Geographic Technologies Group
Subject
Three year implementation plan and assessment
Geographic Information Systems GIS
Supplemental fields
SmeadsoftID
7365
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• Verifying that all links and joins used by the GIS system are still functional with the new <br /> data <br /> • Verifying that the new data and metadata are in agreement <br /> • Verifying that the new dataset conforms to Indian River County data standards <br /> Any discrepancies found must be resolved with the SME prior to the implementation of the <br /> updated data resource within the GIS . <br /> Once the GIS Director and the SME have approved the updated data , the GIS Director will <br /> move the old data resource files (including the old metadata file ) to an archive directory for <br /> temporary storage , and copy the updated files to the network GIS server. The GIS Director <br /> will be responsible for updating any other relevant GIS documents , such as File Lists, Layer <br /> Lists, and Metadata Indices . <br /> Each department will need a SME regardless of whether he or she will update data . For <br /> example, the Sheriff ' s Department would need an SME to inform the GIS Director that data <br /> needs to be updated , but the GIS Director would be responsible for the updates . <br /> * New Data Resource Procedure <br /> This Standard Operating Procedure relates to the addition of new data resources to the GIS . <br /> It does not address changes to existing GIS data . To update or amend any existing GIS data , <br /> contact the GIS Director. Example A of this section contains a submittal form that provides <br /> some guidelines on data requirements . <br /> Criteria for Acceptance or Rejection of New Data <br /> Indian River County is interested in seeing its GIS grow and become more sophisticated . This <br /> requires that new data resources be added to the system so that a wider group of users will <br /> use the GIS productively. To achieve this objective , the acceptance process has not been <br /> made overly rigid . The GIS Director is authorized to accept or reject a submittal based on <br /> some basic criteria , with additional discretionary flexibility . <br /> The GIS Director may accept new resources only if all of the following criteria are met: <br /> • Resource is ready " as-is " and requires no updates or modifications (with the <br /> exception of CAD and Arclnfo files, which may be converted to SHP files , and <br /> eventually geodatabase layers) <br /> • It conforms to Indian River County GIS Data Standards <br /> • The SME is already assigned and has signed off an the submittal <br /> • Future update and maintenance requirements are minimal or the requestor accepts <br /> responsibility for the needed updates and/ or maintenance <br /> The GIS Director may reject new resources if: <br /> • No one needs access to the data <br /> • Significant maintenance of the data will be required and no one can assume <br /> responsibility for this task <br /> Procedure <br /> The procedure for submitting new resources for inclusion in the GIS is outlined in Example B <br /> below. The requestor is encouraged to consult with the GIS Director if one or more <br /> requirements are not met . The GIS Director may grant an exception , allowing the process to <br /> continue . This exception does not imply that the resource has been accepted ; the resource <br /> must still go through the normal review process . <br /> 6- 13 <br /> GIS Needs Assessment and Implementation Plan Chapter 6 - Data Standards and Transfer <br />
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