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Currently the Clerk ' s office does not utilize any GIS technology. GIS users in the Clerk ' s Office will be Tier 3 GIS Users : (see Chapter 2 : GIS Organizational Structure and Staffing for more information on Tier 2 & Tier 3 GIS Users) . Existing Hardware and Software Everyone in the Clerk ' s Office has access to a PC . A total of 140 PCs reside in this Office with some of these being in the Courtrooms ; there are also several laptops , none of which are currently being used for mobile computing . All division workstations have the County ' s standard operating system : Windows XP or 2000 . The office also has a digital printer/scanner that is used to scan subdivision plats . In addition , there are several individual scanners and printers on individual desktops that are networked . Most division personnel rely on Microsoft Office Suite for their day-to-day tasks . The following software is utilized : • SMEAD • MUNIS • OnCore ( for official records and plats ) • Ovation A customized Records Management System ( RMS ) , which was programmed by the Clerk ' s Office Information Systems staff , houses all the court applications and financial information . Originally developed in 1985 , this system has steadily grown over time to develop into a very successful records management system . '1 MUNIS ri N MUNIS software is utilized for a variety of mission critical functions . The Clerk ' s Office uses MUNIS primarily for accounting and financial tasks . MUNIS Important data about the County is stored in the MUNIS databases . At present, there is no link between MUNIS software and GIS . Sharing " data between MUNIS software and GIS can be quite cumbersome . Often , professional programming skills are required to select the appropriate data fields and to extract the data in a useable format . As the County implements additional GIS technologies , it is recommended that a streamlined data extraction and integration process should be established . Data will need to be downloaded to an accessible format, such as delimited ASCII file , for use in GIS or via direct connection to backend MUNIS database . There are some universal problems faced by users of comprehensive integrated local government applications such as MUNIS . The successful and robust usage of the data in many of the MUNIS modules is predicated on having good addresses or parcel identification numbers ( PINS ) . However, in almost all cases throughout the United States, address fields are not maintained or maintained poorly without any standards . One way that organizations deal with this problem is having a master street index that is integrated with the various software modules . This master list is utilized when adding addresses in any database . The user has to pick from a pre-defined list of accepted street names , suffixes , address ranges , etc . This insures data consistency and integrity. It is recommended that Indian River County Computer Services staff work with GIS personnel in the Utilities Services Department to extract pertinent data from MUNIS on a set interval for use in GIS . Although direct connectivity to the MUNIS database is feasible , performance of the system , as well as GIS applications, would be cumbersome and slow . Many companies , 179 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment